1、HOW TO WRITE A FORMAL EMAIL Team members: 李卓爾 龔運鴻 王梓杰 李周 Outline Why we write formal emails Difference between formal and informal emails Take an example with a model SummaryWhy we write formal emails We dont know the readers well distance colleagues/ your clients apply for a job or a scholarship Th

2、e readers are more senior than us bosses/teachers Other casesDifference between formal and informal emailsInformalThink aboutFormalInformalPurposeBusiness and important messages.Informal messages.AudienceBusiness and work colleagues.Friends and family.Style and accuracy Dont use slang, exclamation m

3、arks or smilies in formal emails.Professional - accurate spelling, punctuation and grammarThank you for your prompt response.Friendly - accuracy is less importantThx 4 email, will call you l8r! xBeginning and endingEmail is a fairly new format and there are no agreed rules for starting and ending. R

4、emember to use a formal style when writing business or work emails.Start and end appropriately Dear Mr/Mrs/Chris Dear Sir/Madam Yours sincerely (if you know their name)Yours faithfully (if you dont know their name)RegardsKind regards(use first name if you know the person or if they have asked you to

5、)No rules - your choiceUse of contractions No contraction: “I will not be able to come to the meeting.” Contraction: “I wont be able to come to the party.”No contractionsThank you very much for the voucher. I am looking forward to spending it next time I visit your shop.Contractions can be usedThank

6、s so much for the voucher - Im chuffed, cant wait to spend it! Just gotta decide what to buy LOL! Dear Brain,Further to our conversation of 15 June, I am writing to arrange a meeting for you with the principal partner, Mr. Anderson.Would either next Tuesday or Wednesday (June 24 or 25 ) be convenien

7、t for you?Please note that I have attached the draft contract for you to read and will send you the related report as soon as it is complete.I look forward to hearing from you.Kind regards,Joe Lee Purpose statementI am writing to + VI would like to + V Reference to previous contactThank thank you fo

8、r the very informative speech you madeIntroduce My company is currently create a new series of productionModelTo:Subject:B:Meeting with Mr. AndersonContent:Polite sign offFull nameAs short and concise as possiblePolite greeting (more formal: Dear Mr. Lee)! NO contractionsI am not ImdetailedStructure

9、GreetingRefer to previous contact /introducePurposeContentPoint to future Sign offTips Emoticons should never be used such as smiley faces, sad faces, winks, etc ( _ ) (_) -_-! Use proper spelling This includes avoiding short forms and only using words that are found in the dictionary. you must write tonight inst