1、Supplier Selection and Management Procedure 供應商選擇和管理程序Checked by/校準：Approved by/ Doc. No./文件編號：Ver. No./版本號：1.0供學習參考Audit and Approval審核及批準Audit and Approval審核及批準Signature簽 字Date日 期Remark備 注General Manager總經理Production Dept 制造部R&D Dept.產品開發部Quality Dept.質量部Purchasing Dept.采購部Finance Dept.財務部HR D

2、ept.人力資源部Sales Dept.銷售部1Purpose 目的：To define the methodology to select, assess, approve new suppliers and manage supplier to ensure uniformity across the group and that all purchased product conforms to the purchase requirements of NAILI. 定義如何選擇、評估、批準和管理供應商。 2 Scope 范圍： All parts and services contri

3、bute to products that sold to Customers including Raw material, Subcontracting parts, Services and Other Products.所有作用于銷售給客戶產品的原材料、零部件和效勞，包括外包合同、零件、效勞和其他的產品。 3 Definition定義： None 無4.Responsibility職責:Purchasing department is responsible for sourcing, preliminarily assessing, recommending, auditing, m

4、anage new suppliers and steer price determination.采購部負責尋找,初評,推薦,審核,管理供應商及跟進價格確認流程。R&D department is responsible for audit new suppliers to confirm their technical capability. 產品開發部負責審核新供應商以確認其技術能力. Quality department is responsible for preliminarily assessing, audit new suppliers to confirm thei

5、r quality assurance capability and incoming control。 質量部負責初評,審核新供應商,確認其品質保證能力及來料控制.5.Procedure內容:5.1 New supplier development5.1.1 Sourcing for new supplier尋找新供應商Purchasing department gets purchasing request and needs for new supplier. All departments can request a need. 采購部得到采購需求，需要開展新供應商。公司

6、任何部門都可以提出采購需求。 Purchasing department searches supplier through current supply base, internet, exhibition and other channels according to knowledge、 information and need specification from request department. 采購部根據需求部門的信息要求開始尋找供應商。可通過現有供應商、網絡、會展等各種渠道尋找新供應商。 Purchasing department contact

7、s the supplier and makes a preliminary assessment. 采購部聯系發現的供應商并對其做初步評估。 It goes to the next step if supplier is feasible. Otherwise return to . Other department can also recommend potential supplier to purchasing department. 如果經初評合格，進入下一步評估流程。否那么返回，重新尋找供應商。其他部門也可以推薦潛在供應商到采購部。5.

8、1.2 Potential Supplier Assessment 潛在供應商評估Purchasing department sends “Supplier Questionnaire and NDA to supplier. 采購部給供應商發“供應商調查表和保密協議。 Purchasing department send specification, information and RFQ to supplier after receiving NDA. 采購部收到保密協議后將產品規格參數或信息和詢價單發給供應商。 Purchasing depart

9、ment, Quality department and R&D department assess supplier by feed backed Supplier Questionnaire. 采購部、質量部和產品開發部通過供應商的調查問卷反響進行初步評估。After review of the Questionnaire, the supplier is described (if OK) as « POTENTIAL ».Otherwise return to 對供應商的調查問卷進行討論后，如果認為合格后，那么把供應商定義為潛在

10、供應商。否那么返回重新尋找供應商。5.1.3Decision to audit or place a sample order on the potential supplier. 決定現場審核考察或無需審核考察而直接下樣品訂單給潛在供應商。 Decision to audit, visit or order without audit or visit by purchasing department, Quality department and R&D department together. 采購部、質量部和產品開發部討論確定供應商是否需要現場審核考

11、察或無需審 核 考察而直接下樣品采購訂單。 It goes to 5.1.4 if decision is to audit supplier. It goes to 5.1.5 if decision placing sample order without audit. Decisions shall be recorded on the “New Supplier Evaluation Sheet. 如果斷定審核供應商那么執行5.1.4,如果斷定不用審核直接樣品采購訂單那么執行5.1.5,結論應在“新供應商評估表中記錄。5.1.4 Audit to the Potentia

12、l Supplier審核潛在供應商 An “Audit is normally carried out by Quality department and with Purchasing department and R&D or other function involved. Quality department passes audit check list and purpose to supplier before an audit is carried out.現場審核通常是由質量部主導，采購部、開發部或其他部門共同參與的。現場審核之前質量部會發給供應商審核清

13、單和審核目的。Purchasing department, Quality department and R&D department organize a team that who will attend the audit. If possible, other function need involve 采購部、質量部和開發部確定審核小組成員。如果需要其他部門也可參與With reserved auditors make a plan of audit. Purchasing department confirm the audit date to

14、Supplier. 采購部與指定審核人員制定審核或考察方案，并和供應商確認審核日期。Carry out audit and complete audit report according to “Supplier Audit Check List. Auditor from Quality department collect information from the audit team ,draft “Supplier Audit Report “, issue “Supplier Corrective Action Plan if need and follow up。 i

15、f audit team decides to eliminate then need not follow up .根據<<供應商考查目錄>>實施供應商現場審核。由質量部收集審查小組信息，起草<<供應商審核報告>>，如需要由采購部發布<<供應商整改方案>>并進行跟蹤。如果審核小組決定淘汰該供應商那么不必再跟蹤。The supplier is described as «Reserved Supplier » if audit passed. The supplier instigated

16、 corrective actions return to if it is not passing.通過審核的供應商將作為保存供應商進入后面的流程。沒有通過審核的供應商必須進行限期整改，整改不通過那么回到重新尋找供應商。5.1.5 Sample Order of a product or Service to the Reserved Supplier 向保存供應商采購產品或效勞 Order samples from supplierwith or without preliminary audit or visit. The quantity

17、of samples is decided by R&D department and Quality department. 向供應商下單采購樣品不管是否進行過審核或考察。樣品數量由產品開發部門和質量部門共同決定。Supplier produces samples. 供應商生產樣品。Checking and validation of the purchased samples by Quality engineer and R&D department. There are two kinds of methods to inspect prod

18、uct：inwards inspection qualification testing and validate inspection report carried out by supplier. 供應商送樣后，樣品檢驗由質量工程師和開發部共同完成。有兩種檢驗方式：一種是根據公司的規格要求進行內部檢驗和測試；另一種是根據供應商提供的檢驗標準及檢驗報告進行復檢。 Supplier is approved if samples are qualified. Then complete new supplier evaluation sheet. Supplier must car

19、ry out corrective action, remake samples and procedure if the samples are failed. If the second samples are failed again, the supplier would be canceled. 如果樣品通過檢驗合格，供應商那么被批準為合格供應商。完成<<新供應商評估表>>。如果樣品不合格，供應商必須拿出改善措施并重做樣品；如果二次送樣還不合格，本次供應商將被淘汰。 Finance department set up supplier info

20、rmation in KIS system according to Supplier Information Form and New Supplier Approval Sheet. 供應商被批準后，財務部根據<<供應商信息表>>及<<新供應商批準表>>把供應商信息建立到金蝶系統中.5.2 Material classification物料分類Material is classified is according to effect from material provided by suppliers on final product.原材

21、料依供應商所供應的材料的性能對成品的影響嚴重程度進行劃分等級：a) Type A Important function components: Components affect key function and quality of final product directly. Such as motor, Temperature switch, Temperature sensor, Thermostatic bulb, Pressure switch,Pressure sensor, Controller, Cooler, Sealing ring, Oil filter cartri

22、dge, Filter element, Air filter , etc. A 類對產品的性能及品質有直接重大影響的原材料。如：電機、溫度開關、溫度傳感器、溫控閥芯、壓力開關、壓力傳感器、控制器、冷卻器、軸封、油濾芯、油分芯、空濾芯等b) Type B Common function component or important non-function components. Components affect common function and quality of final product.Such as steel, Stamping Parts, electronic par

23、ts, carton box, pallet, water tank, standard parts, etc.B 類對產品性能和品質較大影響的原材料。如：鋼材、鈑金件、電子件、包裝箱、托盤、水箱、標準件等。c) Type CCommon and non-function components. All components except type A and type B. Such as label, plastic bag, binding material, packing tape etc but not limited. C 類-除 A B 類以外的原材料，如：標簽、塑料袋、纏繞膜

24、、膠帶等但不僅限于此。 Management strategic to all kinds of materials: 不同分類物料的采購策略：LevelOrder Frequency訂單頻率Order qty.訂貨數量Stock庫存AFrequent頻繁Less較少Short term短期BMedium適中Balance適中Balance適中CLess很少Volume大批量Long term長期 5.3 Supplier rating供應商評價5.3.1 Purchasing department rate supplier performance by two items every qu

25、arter year as “Reject rate and “On time delivery. Details as below: 采購部每季度就供應商的退貨率和準時交貨率兩方面進行評價，具體內容如下：退貨率IQC+生產線退貨數/總收貨數*1,000,000 退貨率Reject rate質量得分(Score) 備注 remark 500 100各區間內 按線性得分 2000902000060>=350000交貨準時率得分批次準時得分之和/總批數*100 交貨時間(OTD)批次準時得分 (Score by batch)提前0-5天 (0-5days early)1提前6-10天 (6-

26、10days early)0.5推遲1-5天 (1-5days delay)0.5其他 (others)0綜合季度業績得分(質量得分交期得分)/ 2； 假設單項評為不合格，那么季度綜合評價為不合格。單項得分(Signal Score)季度評定(Quarterly Score)得分90A-優秀 (Good)60得分<90B-一般 (Normal)得分<60C-差 (Bad)5.3.2 There are three level suppliers according to rating scores: 依據得分供應商被分為3級： Grade A. Supplier score is

27、more than and equal 80.A級: 大于等于90分的供應商Grade B. Supplier score is more than and equal 65,but less than 80 . B級: 小于90分，大于等于60分的供應商. Grade C. Supplier score is less than 65. C級: 60分以下的供應商5.3.3 Supplier management method for three kinds of supplier 三種供應商的管理方法 Grade A supplier can be used as before. A級供應

28、商繼續使用。Grade B supplier can be used in future. Quality department must issue “Supplier Corrective Action Plan and request suppliers close open issues in limitative time. B級供應商可以繼續使用，質量部開出<<供應商整改方案>>要求其限期改善。Grade C supplier will be stopped in business. Quality department issue “Supplier Co

29、rrective Action Plan and request suppliers close open issues in limitative time. The supplier must be audited if it is necessary. The audit process is same with new supplier audit. Supplier resumes business if it is qualified. Supplier will be canceled if it is failed.C級供應商暫時停止供貨，質量部開出<<供應商整改方

30、案>>要求限期整改，視情況決定是否進行現場審核，審核方法和新供應商相同。審核合格后恢復供貨。審核不合格的取消供貨資格。Purchasing department notifies supplier rating result. 評價結果要發送給供應商。5.4 Supplier annual audit供應商年度審核5.4.1 Quality department make supplier annual audit plan according to supplier quality monthly report , component type of supplier and s

31、upplier order value. 質量部根據質量月報、是否為關鍵物料的供應商、與供應商的年交易額等制定供應商的年度審核方案。5.4.2 Audit process is same to new supplier audit. The purpose of annual audit is to ensure the supplier is qualified on quality control, the capability of supply, cost reduction plan and implementation, or other findings.具體的審核方法同新供應商

32、審核方法。年度審核的目的是確保供應商在質量控制、供應能力，本錢節約的方案和執行情況，或是否其他發現。5.4.3The annual audit must be implemented to suppliers of A kind of materials, partial suppliers of B kind of materials which have quality defect record or delay record on supply. Audit to suppliers of C kind of materials is not necessary but keep th

33、e audit plan and depend on defect record on quality or supply, and annual business amount (more than 100K RMB). 對于A類物料供應商，年度審核方案 必須執行；對于有質量不合格記錄或延遲交貨記錄的B類物料供應商，年度審核方案必須執行；對于C類物料供應商，保存年度審核的方案但不是必須執行，可以依據質量和交貨的不合格記錄和年交易額確定是否執行如年交易額超過10萬人民幣的。5.4.4 Business is kept if supplier audit is passed. Supplier

34、will be canceled if supplier audit is failed. Purchasing department issues <<Supplier Change Application Sheet>>. Supplier will be blocked in KIS system. Purchasing department must develop new supplier.如判定為合格供應商，生產可繼續下單采購。如判定為不合格，那么取消供應商資格，由采購部填寫<<供應商變更申請>>，在金蝶系統內對供應商進行凍結。并重新

35、開發新的供應商。 5.5 Price maintenance 價格維護 5.5.1 Purchasing department send <<RFQ>> to supplier and get offer from supplier according to NAILIs specification or manufacturer P/N. Normally purchasing should get more than 3 suppliers quotation if it is possible. 采購部發給供應商<<詢價單>>、公司的技術規

36、格書或制造廠料號并在規定時間內拿到報價。原那么上，如果可能必須拿到3家以上報價。5.5.2 Purchasing department negotiate price with supplier according to payment term, yearly forecast and other business condition.采購部根據付款條件、年預計用量以及其他的商業條款和供應商進行議價。5.5.3 Purchasing department issue <<Material Cost/Price Application Sheet>> if the pr

37、ice is reasonable. Finance maintains the price and other relative information into KIS system after approved by purchasing manager and General Manager. Otherwise return to 5.5.1 or 5.5.2. 經過議價，采購部認為價格合理后，提交<<物料采購本錢/價格申請表>>，由采購經理確認、財務總監或總經理批準后由財務部維護到金蝶系統中。否那么，返回到5.5.1或5.5.2重新詢價、議價。 5.5.4 Due to raw material marketing change or other reasons, purchasing price can be changed. Purchasing department issue “Purchasing Cost/Price C