1、2022/9/13Week Nine Basic Knowledge of English Letters 2022/9/13methods of sending informationLetters telegram/telex fax email I. Communication Means Review What is communication? using messages to generate meanings within and acrossvarious contexts, cultures, channels, and media. What communication

2、means can you list? Phones, mobile phones, computers, Internet, E-mails, Chat-roomsWill letters give place to such electronic ones as E-mail? 2022/9/13Letters will still play a major part in our communication, even though the technology-based communication means have e increasingly popular. II. Feat

3、ures of Letters Authentic language of emotion No time limitations Sense of security Distinct personality 2022/9/13III. Formats of the Envelope Have you seen or received letters from abroad? What do you think of the formats of the English envelope? 2022/9/131. Two Main Styles full block indented form

4、 2022/9/13Chen Caiyi (Stamp)School of Foreign LanguagesChongqing Jiaotong UniversityChongqing 400074China Prof. John Smith Department of English Southern Rhode Island University Besachpoint, RI 12901 U.S.A 2022/9/13Chen Caiyi (Stamp) School of Foreign Languages Chongqing Jiaotong University Chongqin

5、g, 400074 P.R.China Prof. John Smith Department of English Southern Rhode Island University Besachpoint, RI 12901 U.S.A. 2022/9/132. Similarities and Differences between English and Chinese Envelopes The writers and the recipients addresses The recipients title and the writers name Assn. Association

6、 Ave.AvenueBldg.Building Co.Company c/ocare of Corp.Corporation Dept.Department Div.Division Dr.Drive Hwy.Highway Inc.Incorporated Ltd.Limited Pl.Place Mfg.Manufacturing Rd.Road Sq.Squareter.Territory St.Street Sec.;Sect.Section P.O. BoxPost Office Box 2022/9/13IV. Formats of English Letters 1. Pers

7、onal LettersHeading Greeting Body Complimentary close （結尾禮詞）Signature 2022/9/13The Greeting General salutation: Dear Sir, Dear Madam, Dear Chairman, Relatively close salutation: Dear Mr./Mrs./Miss Smith, Dear Dr. Hughes, Close salutation: My dear Mr. Rose, My Dear Bob, Formal salutation: My Dear Sir

8、, Dear Sirs, Gentlemen, Ladies,Informal: Hi Joe, Greetings, 2022/9/13The complimentary close To relatives or close friends: Yours, /With love, /With best wishes, /Yours affectionately, /Yours sincerely, To general friends: Yours sincerely, /Always truthfully, yours, /With best wishes, /As ever, your

9、s,To seniors or superiors: Yours respectfully, / Obediently yours, /Very respectfully yours,To strangers, organizations or in business letters: Faithfully, yours, /Very sincerely, yours,2022/9/13Postscript and EnclosureSincerely yours,Swan PotEncl. Health Certificate for Mr. SmithP.S.: Send the cert

10、ificate back to me after you have a copy.S.P. 2022/9/132. Business Letters Heading Inside Address GreetingBodyComplimentary close（結尾禮詞）Signature 2022/9/13A) The Heading 311 Nestor Street West Lafayette, IN 4790222 U.S.A. June 6, 2009 2022/9/13B) The Inside Address Dr. R.D. Stewart, DirectorUniv. of

11、Wisconsin-SuperiorTransportation & Logitstics Research CenterErlanson Hall, Room 301Superior, WI 54880, USA 2022/9/132） Business Letter Styles Modified Block Style Block Style Indented Style _ _ _ _ _ _+_ _ _ _ _ 2022/9/133 How to Fold a Standard Letter UnfoldedFirst FoldSecond Fold 2022/9/134 Punct

12、uations in Letter Writing 1) Commas in Letter Writing Salutation: Dear Fred, My dearest Emmeline, Closing: Sincerely, Truly yours, 4 Punctuations in Letter Writing2) Colons in Letter Writing Salutations Dear Sir: Dear Ms. Hathaway: Compare:American UsageDear Prof. Smith:Dear Mr./Dr. Stein:Dear Ms. S

13、antos: Dear Sir:Dear Madam: Dear Sir or Madam:To whom it may concern: English UsageDear Prof. Smith,Dear Mr./Dr. Stein,Dear Ms. Santos, Dear Sir,Dear Madam, Dear Sir or Madam,To whom it may concern,3) Addresses: English Usage Ms. Jennifer Stone, 20 Fairview Drive, Eastbourne, BN 18 2BU, England. May

14、 16, 2015 American Usage Ms. Jennifer Stone 20 Fairview Drive Eastbourne, BN 18 2BU England May 16, 2015 5 Capital Letters in Letters A) Capitalize the first word and all nouns in the salutation (or greeting). Dear Sir: My dearest Aunt, Greetings! B) Capitalize the first word in the complimentary cl

15、osing. Sincerely, Truly yours, With best wishes, May 15, 2015Dear Sir or Madam, I have just read your advertisement in Chongqing Daily of the 10th May for a salesman in the Electronic Appliance Section of your company. Im very interested in the job and I feel Im qualified to meet the requirements. I

16、m therefore enclosing a resume together with references from my supervisor and the director of the Electronics Department of my university respectively. As you can see, I once worked in the Electronics Department. So Im familiar with different kinds of electronic appliances. As for the academic qual

17、ification, Ill graduate soon from the Management School and I have obtained good skills in advertising and marketing. I have worked more than once as a salesman in some stores during my previous vacations. Besides, Im very patient and friendly in nature. Im confident that I shall be suitable for the

18、 work. If you need any further information, I shall be very pleased to supply it. Or I wonder if you will grant me with an interview. Im looking forward to hearing from you soon. Yours faithfully, Wang Dong V. Follow-up Practice Write an English letter to an American friend, who is studying in an Am

19、erican university. In your letter you share your story with him and look forward to a reply soon. (You can make up what you like in your letter. But it must comply with the English letter writing format.) V. Follow-up Practice 你是中國國家輕工業產品進出口總公司聯絡部主任，于2015年5月10日收到羅森合伙人公司（Lawson & Company）的貿易聯系函，于當月20日回復，回復信中申明本公司的貿易政策，愿意應要求隨信附上公司最新產品的目錄一式兩份，以便于對選擇我們的產品有所幫助。 China National Light Industrial Products Import &