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1、驗廠準備注意事項(By Eric Peng(一 Wage & Time 工資工時1. Acceptable timing records 可接受的考勤記錄:IC swipe card timing recordsIC 卡刷卡考勤記錄。Paper card timing records with signatures from employees monthly.打卡鐘打卡考勤記錄,但需要員工每月在工卡上簽名確認。Manual timing records with accurate starting and ending time (including overtime recording,
2、and signedby employees daily.手工考勤記錄,但需要準確記錄員工的上下班(包括加班的時間,并由員工每天簽名確認。2. Notice in timecard preparing 準備工卡時注意:There should be no 7 consecutive working day records不能有連續7 天上班記錄。Total work days, total overtime hours and total overtime hours on rest days should be clearly stated inthe timecard for easy c
3、hecking.把上班的總天數,平時加班的總時數,休息日加班的總時數清楚寫在工卡上,方便算工資和檢查。The total overtime hours should not exceed 36 hours per month if the factory has no Overtime Waiverfrom local labor bureau; On condition that the factory has got the document from the labor bureau, theovertime hours can reach as much as 72 hours per
4、 month (Regular 8 hours plus 2 hours of overtime fromMonday to Friday, 8 hours for Saturday and rest on Sunday.若沒有向勞動局申請延長加班的批文,則加班時間每月不能超過36 小時,若申請加班批文后,每月加班時間可以達到72 小時(周一至周五,每天正常上班8 小時,加班2 小時,周六加班8 小時,周日休息。There should be no united timing records on timecards, i.e., unvaried starting time and endi
5、ng time forseveral consecutive days for the several employees.不能有統一的打卡記錄,即不能有某些員工有連續幾天的上下班時間都是一樣的。3. Payroll 工資表It is suggested that the payroll is calculated on the basis of timerate which is easier to be carried out, whilepiece-rate pay is troublesome, especially the overtime pay of piece-rate.工資表
6、最好是以計時工資為基礎來做,避免以計件工資來算,因為計時工資簡單容易做,而計件工資則復雜麻煩,特別是加班工資不好算。The payroll form can be designed in accordance with practical situations, but overtime compensationshould be separated from regular working time pay.工資表按工廠實際情況設計表格,但一定要把正常上班工資與加班工資分列出來。Close attention should be paid to deductions in payroll,
7、if any. For example: each worker will bededucted RMB 100 per month as housing charge. Now supposed 8 workers share a room, then the factory will charge every room RMB 800 per month. If the local rent of room at the same level is morethan RMB 800/month, then the deduction in this factory is reasonabl
8、e; if the local rent of room at thesame level is less than RMB 800/month, then the deduction is unreasonable, and the factory has to reduce the deduction until acceptable.應對國際勞工標準倡導企業社會責任第2 頁共8 頁工資表內若涉及扣款,則要注意所扣款數是否合理,例如:扣員工住宿費每人每月100 元,每個房間8 人,則工廠每月每個房間就收員工800 元的房租. 若同一等級的房間在當地的租金高于800元/月,則工廠的扣款是合理
9、的; 若同一等級的房間在當地的租金低于800 元,則工廠的扣款就不合理,那么工廠就要減少扣款數至合理。There should be signatures on the payroll from workers.工資表上要有員工本人簽名。Date indicating wage paid should be clearly stated on the cover of payroll. Wage must be paid everymonth within 30 days. Example: Wage of July must be paid before August 30th.工資表上要有
10、發工資日期。工廠不能壓工人工資超過30 天,例如8 月30 日前應該發完7 月份的工資。(二 Personnel Files 員工的人事資料4. Accession Register 入廠登記表Contents of accession register include but not limit to: name, date of birth, address, ID number, signature,date of accession, photo, ID copy, contact phone number, resume, etc.入廠登記表應包括的內容有:姓名,出生日期,地址,身份
11、證號碼,員工簽名,入廠日期,相片,身份證復印件,聯系電話,工作簡歷等等。In time renew of expired ID.若身份證的有效期已過的要及時更換。Date of accession or date of form filling should not be any rest day on timecard.要注意入廠登記表上的入廠日期或填表日期不能是工卡上的休息日。Make sure that all candidates used their own genuine ID cards for accession registration.要注意識別員工的身份證的真假,證件是不
12、是其本人的。download Idcard.exe file via www.u-, input the suspicious ID number and then they will tellyou the result.www.u- 下載Idcard.exe 文件,安裝后,輸入身份證號碼即可知真偽。5. Labor Contract 勞動合同Contracts should be signed immediately when employed and should be validated back within one monthfrom the local labor bureau.
13、員工入廠后就應簽訂勞動合同,并在一個月內到勞動部門鑒證回來。Close attention should be paid to the signing date that must not be rest days on timecard; also, thevalidated date from local labor bureau MUST not be weekends or statutory holidays.應對國際勞工標準倡導企業社會責任第3 頁共8 頁要注意入合同上的簽訂日期不能是工卡上的休息日,勞動部門的簽證日期不能是星期六,日和法定假期.Probation period i
14、n Labor Contract: No probation period for re-signed contracts; no longer than onemonth probation period for one-year-termed contract for fresh workers.合同的試用期:老員工續簽合同不應有試用期;新員工的合同期為一年的試用期不能超過一個月。The minimum allowance for downtime should be in compliance with the local regulations and rules.若合同內容有關于停工
15、待料補貼工資的問題,則補貼工資的最低標準就是按當地最低工資標準。A copy of signed and validated labor contract should be offered to signatories.合同簽訂后應該發一份副本給員工。最好還要求工人簽收確認已拿到合同副本。6. Juvenile Employee 未成年工Juvenile employee refers to laborers older than 16 but younger than 18.未成年工是指已滿16 周歲但未滿18 周歲的勞動者。Special physical examination mus
16、t be carried out for juvenile employees and the factory has to apply andregister in the local labor bureau. Kindly find the attached Juvenile Physical Examination Form andJuvenile Employee Registration Form for reference.工廠若有雇傭未成年工,則要為未成年工提供體檢并到勞動部門申請登記,請參考未成年工體檢表和登記表,另還有申請雇傭未成年工表.If applicable, it
17、is best to hire adult employees. If there are juvenile employees in the factory, it will bebetter to let them be off when audited.若可以,最好不雇傭未成年工。若有未成年工,最好不要讓他們參加驗廠。If juvenile employees are allowed to present at the audit, then please re-verify their ID cards. 若有未成年工參加驗廠,則要特別注意驗證他們的身份證真假和核對身份證是否是其本人。
18、(三 Social Insurance 社會保險Insurance categories include: endowment insurance, occupational injury insurance, unemploymentinsurance, hospitalization insurance and maternity insurance.保險種類有養老,工傷,醫療,失業和生育保險。If the facility is incapable to buy all the five insurances for all employees (i.e., insufficient i
19、nsurancecategories or not all employees insured, then the factory must provide the following documents forverification:A. Proof buying insurance for employeesafter tax receipt or insurance-paid receipt from authorized bank.B. Proved document offered by the local government saying that your factory h
20、as purchased insurance for employees as required. The document must clearly state that how many categories應對國際勞工標準倡導企業社會責任第4 頁共8 頁of insurances the factory has bought for how many employees and that this action has fully met the requirements from local government.若不能為所有員工提供以上五種保險(即缺少任何一種保險或有員工未有買保險,
21、則要提供以下資料:A. 為員工買保險的交費證明完稅證/銀行交費單。B. 當地政府部門開具的證明,證明工廠已按當地的要求為員工購買保險,證明應清楚說明為多少員工和購買了哪些險種,已符合當地政府的要求。(四 Factory Regulations 工廠的規章制度If any worker violates factory regulations, no fines should be made. It is best to give oral education,warning, etc.若員工違反了工廠的規章制度,不能以罰款來處罰,最好是以口頭警告,記小過,記大過來處罰。No money or
22、certificates should be required as “Deposits”by the factory.不能收取“入廠押金”,也不能扣留或抵押員工的證件。Annual leave with pay is suggested to be stipulated in the factory regulations and be reflected in thepayroll. 5 days for over one-year but under five-year workers; 7 days for over five-year but under ten-year worke
23、rs; 10 days for over ten-year but under twenty-year workers and 14 days for over twenty-year workers.廠規最好能提及帶薪年休假,工作滿一年未滿五年者5 天,滿五年未滿十年者7 天,滿十年未滿二十年者10 天,滿二十年以上者14 天,同時要在工資上反映出來。(五 . Safety & Health 消防安全與衛生1. Fire Drill 消防演習Fire drills in factory and dormitory must be carried out at least once a yea
24、r, and records including wordsand photos must be kept.要保留工廠消防演習記錄,宿舍消防演習記錄,最少每年一次,記錄應包括文字記錄和相片。Fire training records including training time, address, subject, participants, etc, must be kept orderly.要保留消防培訓記錄,記錄應包括培訓時間,地點,培訓內容,參加人員等。2. Fire Equipments 消防設施Fire equipments must be marked visible. For
25、 example: spraying red paint words of “滅火器”over thelocation placing fire extinguishers; or “消防栓”over the location placing fire hydrants.消防器材應有標識,如在滅火器或消防栓上方噴“滅火器”“消防栓”等紅色醒目大字。There should be verified certificates from local fire services on fire extinguishers and fire hydrants. Generally,repairing proof or original certificate can serve the function. However, special attentions must be drawn tothe period of validity that usually lasts for only one year. For hydrants, annual inspection certi
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