1、供應商選擇和管理程序-中英文對照 供應商選擇和管理程序- - 中英文對照 2 2 ： 日期： date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準： approved by/ 批準： doc. no./ 文件 編號 ： ver . no./ 版本號：1.0 page 3 3 of 18 supplier selection and management procedure 供應商選擇和管理程序 date: may,8 th , 2021 日 期：2021 年5 月8 日 issued b

2、y: xxxxxx 編 制： xxx checked by/ 校準： approved by/ 批準： doc. no./ 文件 編號 ： ver . no./ 版本號：1.0 page 4 4 of 18 audit and approval 審核及批準 audit and approval 審核及批準 signature 簽 字 date 日 期 remark 備 注 general manager 總經理 production dept 制造部 rd dept. 產品開發部 quality dept. 質量部 purchasing dept. 采購部 finance dept. 財務部

3、hr dept. 人力資源部 sales dept. 銷售部 date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準： approved by/ 批準： doc. no./ 文件 編號 ： ver . no./ 版本號：1.0 page 5 5 of 18 1 purpose 目的： ： to define the methodology to select, assess, approve new suppliers and manage supplier to ensure unifo

4、rmity across the group and that all purchased product conforms to the purchase requirements of naili. 定義如何選擇、評估、批準和管理供應商。 2 scope 范圍： all parts and services contribute to products that sold to customers including raw material, subcontracting parts, services and other products. 所有作用于銷售給客戶產品的原材料、零部件和服

5、務，包括外包合同、零件、服務和其他的產品。 3 definition 定義： none 無 4. responsibility 職責: purchasing department is responsible for sourcing, preliminarily assessing, recommending, auditing, manage new suppliers and steer price determination. 采購部負責尋找,初評,推薦,審核,管理供應商及跟進價格確認流程。 rd department is responsible for audit new supp

6、liers to confirm their technical capability. 產品開發部負責審核新供應商以確認其技術能力. quality department is responsible for preliminarily assessing, audit new suppliers to confirm their quality assurance capability and incoming control。 質量部負責初評,審核新供應商,確認其品質保證能力及來料控制. 5. procedure 內容: 5.1 new supplier development 5.1.

7、1 sourcing for new supplier 尋找新供應商 purchasing department gets purchasing request and needs for new supplier. all departments can request a need. 采購部得到采購需求，需要發展新供應商。公司任何部門都可以提出采購需求。 date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準： approved by/ 批準： doc. no./ 文件

8、編號 ： ver . no./ 版本號：1.0 page 6 6 of 18 purchasing department searches supplier through current supply base, internet, exhibition and other channels according to knowledge、 information and need specification from request department. 采購部根據需求部門的信息要求開始尋找供應商。可通過現有供應商、網絡、會展等各種渠道尋找新供應商。 pur

9、chasing department contacts the supplier and makes a preliminary assessment. 采購部聯系發現的供應商并對其做初步評估。 it goes to the next step if supplier is feasible. otherwise return to . other department can also recommend potential supplier to purchasing department. 如果經初評合格，進入下一步評估流程。否則返回 ，重新尋

10、找供應商。其他部門也可以推薦潛在供應商到采購部。 5.1.2 potential supplier assessment 潛在供應商評估 purchasing department sends "supplier questionnaire' and nda to supplier. 采購部給供應商發"供應商調查表'和保密協議。 purchasing department send specification, information and rfq to supplier after receiving nda. 采購部收到

11、保密協議后將產品規格參數或信息和詢價單發給供應商。 purchasing department, quality department and rd department assess supplier by feed backed supplier questionnaire. 采購部、質量部和產品開發部通過供應商的調查問卷反饋進行初步評估。 after review of the questionnaire, the supplier is described (if ok) as potential .otherwise return to

12、 對供應商的調查問卷進行討論后，如果認為合格后，則把供應商定義為潛在供應商。否則返回 重新尋找供應商。 5.1.3 decision to audit or place a sample order on the potential supplier. 決定現場審核考察或無需審核考察而直接下樣品訂單給潛在供應商。 decision to audit, visit or order without audit or visit by purchasing department, quality department and rd department togeth

13、er. date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準： approved by/ 批準： doc. no./ 文件 編號 ： ver . no./ 版本號：1.0 page 7 7 of 18 采購部、質量部和產品開發部討論確定供應商是否需要現場審核考察或無需審 核 考察而直接下樣品采購訂單。 it goes to 5.1.4 if decision is to audit supplier. it goes to 5.1.5 if decision placin

14、g sample order without audit. decisions shall be recorded on the "new supplier evaluation sheet'. 如果決定審核供應商則執行 5.1.4,如果決定不用審核直接樣品采購訂單則執行 5.1.5,結論應在"新供應商評估表'中記錄。 5.1.4 audit to the potential supplier 審核潛在供應商 an "audit' is normally carried out by quality department a

15、nd with purchasing department and rd or other function involved. quality department passes audit check list and purpose to supplier before an audit is carried out. 現場審核通常是由質量部主導，采購部、開發部或其他部門共同參與的。現場審核之前質量部會發給供應商審核清單和審核目的。 purchasing department, quality department and rd department organize a

16、 team that who will attend the audit. （if possible, other function need involve） 采購部、質量部和開發部確定審核小組成員。（如果需要其他部門也可參與） with reserved auditors make a plan of audit. purchasing department confirm the audit date to supplier. 采購部與指定審核人員制定審核或考察計劃，并和供應商確認審核日期。 carry out audit and complete aud

17、it report according to "supplier audit check list'. auditor from quality department collect information from the audit team ,draft "supplier audit report ", issue "supplier corrective action plan' if need and follow up。 if audit team decides to eliminate then need not fol

18、low up . 根據供應商考查目錄實施供應商現場審核。由質量部收集審查小組信息，起草供應商審核報告，如需要由采購部發布供應商整改計劃并進行跟蹤。如果審核小組決定淘汰該供應商則不必再跟蹤。 date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準： approved by/ 批準： doc. no./ 文件 編號 ： ver . no./ 版本號：1.0 page 8 8 of 18 the supplier is described as reserved supplier

19、 if audit passed. the supplier instigated corrective actions return to if it is not passing. 通過審核的供應商將作為保留供應商進入后面的流程。沒有通過審核的供應商必須進行限期整改，整改不通過則回到 重新尋找供應商。 5.1.5 sample order of a product or service to the reserved supplier 向保留供應商采購產品或服務 order samples from supplier（with or with

20、out preliminary audit or visit）. the quantity of samples is decided by rd department and quality department. 向供應商下單采購樣品（不管是否進行過審核或考察）。樣品數量由產品開發部門和質量部門共同決定。 supplier produces samples. 供應商生產樣品。 checking and validation of the purchased samples by quality engineer and rd department. ther

21、e are two kinds of methods to inspect product：inwards inspection qualification testing and validate inspection report carried out by supplier. 供應商送樣后，樣品檢驗由質量工程師和開發部共同完成。有兩種檢驗方式：一種是根據公司的規格要求進行內部檢驗和測試；另一種是根據供應商提供的檢驗標準及檢驗報告進行復檢。 supplier is approved if samples are qualified. then complete new s

22、upplier evaluation sheet. supplier must carry out corrective action, remake samples and procedure if the samples are failed. if the second samples are failed again, the supplier would be canceled. 如果樣品通過檢驗合格，供應商則被批準為合格供應商。完成新供應商評估表。如果樣品不合格，供應商必須拿出改善措施并重做樣品；如果二次送樣還不合格，本次供應商將被淘汰。 finance depar

23、tment set up supplier information in kis system according to supplier information form and new supplier approval sheet. date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準： approved by/ 批準： doc. no./ 文件 編號 ： ver . no./ 版本號：1.0 page 9 9 of 18 供應商被批準后，財務部根據供應商信息表及新供應商批準表把供

24、應商信息建立到金蝶系統中. 5.2 material classification 物料 分類 material is classified is according to effect from material provided by suppliers on final product. 原材料依供應商所供應的材料的性能對成品的影響嚴重程度進行劃分等級： a) type a important function components: components affect key function and quality of final product directly. such as

25、 motor, temperature switch, temperature sensor, thermostatic bulb, pressure switch,pressure sensor, controller, cooler, sealing ring, oil filter cartridge, filter element, air filter , etc. a 類對產品的性能及品質有直接重大影響的原材料。如：電機、溫度開關、溫度傳感器、溫控閥芯、壓力開關、壓力傳感器、控制器、冷卻器、軸封、油濾芯、油分芯、空濾芯等 b) type b common function comp

26、onent or important non-function components. components affect common function and quality of final product. such as steel, stamping parts, electronic parts, carton box, pallet, water tank, standard parts, etc. b 類對產品性能和品質較大影響的原材料。如：鋼材、鈑金件、電子件、包裝箱、托盤、水箱、標準件等。 c) type ccommon and non-function componen

27、ts. all components except type a and type b. such as label, plastic bag, binding material, packing tape etc but not limited. c 類-除 a b 類以外的原材料，如：標簽、塑料袋、纏繞膜、膠帶等但不僅限于此。 management strategic to all kinds of materials: 不同分類物料的采購策略： level order frequency 訂單頻率 order qty. 訂貨數量 stock 庫存 a frequent 頻繁 less 較

28、少 short term 短期 date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準： approved by/ 批準： doc. no./ 文件 編號 ： ver . no./ 版本號：1.0 page 10 of 18 b medium 適中 balance 適中 balance 適中 c less 很少 volume 大批量 long term 長期 5.3 supplier rating 供應商評價 5.3.1 purchasing department rate supplie

29、r performance by two items every quarter year as "reject rate' and "on time delivery'. details as below: 采購部每季度就供應商的退貨率和準時交貨率兩方面進行評價，具體內容如下： 退貨率（iqc+ 生產線退貨數）/ 總收貨數*1,000,000 退貨率（reject rate ） 質量得分(score) 備注 remark 500 100 各區間內 按線性得分 2021 90 20210 60 =35000 0 交貨準時率得分批次準時得分之和/ 總批數*10

30、0 交貨時間(otd) 批次準時得分 (score by batch) 提前 0-5 天 (0-5days early) 1 提前 6-10 天 (6-10days early) 0.5 推遲 1-5 天 (1-5days delay) 0.5 其他 (others) 0 綜合季度業績得分( 質量得分交期得分)/ 2 ； 若單項評為不合格，則季度綜合評價為不合格。 單項得分(signal score) 季度評定(quarterly score) 得分90 a-優秀 date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx

31、 checked by/ 校準： approved by/ 批準： doc. no./ 文件 編號 ： ver . no./ 版本號：1.0 page 11 of 18 (good) 60得分90 b-一般 (normal) 得分60 c-差 (bad) 5.3.2 there are three level suppliers according to rating scores: 依據得分供應商被分為 3 級： grade a. supplier score is more than and equal 80. a 級: 大于等于 90 分的供應商 grade b. supplier sc

32、ore is more than and equal 65,but less than 80 . b 級: 小于 90 分，大于等于 60 分的供應商. grade c. supplier score is less than 65. c 級: 60 分以下的供應商 5.3.3 supplier management method for three kinds of supplier 三種供應商的管理辦法 grade a supplier can be used as before. a 級供應商繼續使用。 grade b supplier can be used in future. qu

33、ality department must issue "supplier corrective action plan' and request suppliers close open issues in limitative time. b 級供應商可以繼續使用，質量部開出供應商整改計劃要求其限期改善。 grade c supplier will be stopped in business. quality department issue "supplier corrective action plan' and request suppliers

34、 close open issues in limitative time. the supplier must be audited if it is necessary. the audit process is same with new supplier audit. supplier resumes business if it is qualified. supplier will be canceled if it is failed. date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checke

35、d by/ 校準： approved by/ 批準： doc. no./ 文件 編號 ： ver . no./ 版本號：1.0 page 12 of 18 c 級供應商暫時停止供貨，質量部開出供應商整改計劃要求限期整改，視情況決定是否進行現場審核，審核辦法和新供應商相同。審核合格后恢復供貨。審核不合格的取消供貨資格。 purchasing department notifies supplier rating result. 評價結果要發送給供應商。 5.4 supplier annual audit 供應商年度審核 5.4.1 quality department make supplier

36、 annual audit plan according to supplier quality monthly report , component type of supplier and supplier order value. 質量部根據質量月報、是否為關鍵物料的供應商、與供應商的年交易額等制定供應商的年度審核計劃。 5.4.2 audit process is same to new supplier audit. the purpose of annual audit is to ensure the supplier is qualified on quality contro

37、l, the capability of supply, cost reduction plan and implementation, or other findings. 具體的審核辦法同新供應商審核辦法。年度審核的目的是確保供應商在質量控制、供應能力，成本節約的計劃和執行情況，或是否其他發現。 5.4.3the annual audit must be implemented to suppliers of a kind of materials, partial suppliers of b kind of materials which have quality defect rec

38、ord or delay record on supply. audit to suppliers of c kind of materials is not necessary but keep the audit plan and depend on defect record on quality or supply, and annual business amount (more than 100k rmb). 對于 a 類物料供應商，年度審核計劃 必須執行；對于有質量不合格記錄或延的 遲交貨記錄的 b 類物料供應商，年度審核計劃必須執行；對于 c 類物料供應商，保留年度審核的計劃但

39、不是必須執 行，可以依據質量和交貨的不合格記錄和年交過 易額確定是否執行（如年交易額超過 10 萬人民幣的）。 5.4.4 business is kept if supplier audit is passed. supplier will be canceled if supplier audit is failed. purchasing department issues supplier change application sheet. supplier will be blocked in kis system. purchasing department must develo

40、p new supplier. date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準： approved by/ 批準： doc. no./ 文件 編號 ： ver . no./ 版本號：1.0 page 13 of 18 如判定為合格供應商，生產可繼續下單采購。如判定為不合格，則取消供應商資格，由采購部填寫供應商變更申請，在金蝶系統內對供應商進行凍結。并重新開發新的供應商。 5.5 price maintenance 價格維護 5.5.1 purchasing department s

41、end rfq to supplier and get offer from supplier according to nailis specification or manufacturer p/n. normally purchasing should get more than 3 suppliers quotation if it is possible. 采購部發給供應商詢價單、公司的技術規格書或制造廠料號并在規定時間內拿到報價。原則上，如果可能必須拿到 3 家以上報價。 5.5.2 purchasing department negotiate price with suppli

42、er according to payment term, yearly forecast and other business condition. 采購部根據付款條件、年預計用量以及其他的商業條款和供應商進行議價。 5.5.3 purchasing department issue material cost/price application sheet if the price is reasonable. finance maintains the price and other relative information into kis system after approved

43、by purchasing manager and general manager. otherwise return to 5.5.1 or 5.5.2. 經過議價，采購部認為價格合理后，提交物料采購成本/價格申請表，由采購經理確認、財務總監或總經理批準后由財務部維護到金蝶系統中。否則，返回到 5.5.1或 5.5.2 重新詢價、議價。 5.5.4 due to raw material marketing change or other reasons, purchasing price can be changed. purchasing department issue "p

44、urchasing cost/price change application sheet' and relevant proves and follow approval process in 5.5.3. 由于原材料市場變化或其他原因，采購價格可能會變化。采購部填寫采購價格變更申請表和其它證明并遵從 5.5.3 中的審批流程。 6. form or documentation 表格 supplier questionnaire sheet keep period: 5 years 供應商調查表 保存期限：5 年 date: may,8 th , 2021 日 期：2021 年5 月

45、8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準： approved by/ 批準： doc. no./ 文件 編號 ： ver . no./ 版本號：1.0 page 14 of 18 nda keep period: permanent 保密協議 保存期限：長期 rfq keep period: 3 years 詢價單 保存期限：3 年 new supplier evaluation sheet keep period: permanent 新供應商評估表 保存期限：長期 supplier audit check list keep period:

46、 5 years 供應商考查目錄 保存期限：5 年 supplier audit report keep period: 5 years 供應商審查報告 保存期限：5 年 supplier corrective action plan keep period: 5 years 供應商整改計劃 保存期限：5 年 supplier information form keep period: permanent 供應商信息表 保存期限：長期 date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準

47、： approved by/ 批準： doc. no./ 文件 編號 ： ver . no./ 版本號：1.0 page 15 of 18 new supplier approval sheet keep period: permanent 新供應商批準表 保存期限：長期 supplier quality assurance agreement keep period: 3 years 供應商質保協議 保存期限：3 年 supplier rating sheet keep period: 5 years 供應商評估表 保存期限：5 年 material sourcing cost/price

48、application sheet keep period: 3 years 物料采購成本/價格申請表 保存期限：3 年 purchasing cost/price change application sheet keep period: 2 years 采購價格變更審批單 保存期限：2年 7. attachment 附件 flow chart 流程圖 date: may,8 th , 2021 日 期：2021 年5 月8 日 issued by: xxxxxx 編 制： xxx checked by/ 校準： approved by/ 批準： doc. no./ 文件 編號 ： ver

49、. no./ 版本號：1.0 page 16 of 18 search and define potential supplier 尋找并確定潛在新供應商 purchasing rd qualityall dept.process owner: purchasing approved by: kevin wei master copy location: archives version/status: 1.0 created by: james yang date approved: 2021/3/22 electronic version location: enics common document code: request/needs originateneeds receivedspecification definedsearchinput(sma