1、a report is a formal or even official document that investigatesinvestigates, selects selects and interpretsinterprets information by using appropriate techniques for a stated purpose.informinstructexplainmotivatepersuadereinforce (prior discussion/ communication)recommendthe shape of formal busines

2、s reportprefatory partstitletransmittals (who write what for whom)summarytable of contentsthe body of the reportintroductiontext/bodyconclusions or summariesappended partsappendixbibliographythe structure of informal business reporttitle of the reportintroductionfindingsconclusionsrecommendations si

3、gnaturetothe name of position of the person requesting the reportfromthe name and position of the person submitting the reportdateday/month/year of writing the reportsubjecta brief and specific title for the reportintroductionfindingsrecommendationsobjectivity impersonal writingcompletenessconsisten

4、cycoherence interest always have in mind a specific reader, real or imaginary, when writing a report ;before starting to write, always decide what the exact purpose of our report is; use language that is simple, concrete, and familiar. 1. define the problem 2. analyze the reader 3. collect informati

5、on 4. arrange and interpret information 5. construct the outline 6. write the draft 7. revise the draft 四個部分的開頭句型1. the purpose of this report is to2. the objective of this report is to3. the aim of this report is to4. this report aims to 5. mr. x has asked me to report to investigate/ evaluate/ stu

6、dy/ recommend/ analyze/ give feedback/ estimate/ assess6. as request of（某人/某部門） upon request of（某人/某部門）7. as you （某人/某部門） requested on november 12, i am submitting the following report on 8. here is the report concerning9. we have done a survey showing that1. according to the recent market research/

7、 investigation/ survey/ the chart above/ the table above/ undertaken2. the recent visit/ investigation/ survey showed that3. the table/chart above tells us that4. from the chart shown, we find/learn/notice that1. the following are the recommendations2. it is recommended that.3. based on the conclusi

8、on/analysis above, we recommend that4. with reference to the advantages/facts stated above, the following recommendations can be made5.on the basis of the results/analysis, it is reasonable to have the following recommendations.如果字數不夠，還可以描述一下建議實施后的可預期的進展或者景象。具體為在建議后加 so that或者thus1. objectivity1. ob

9、jectivitymake a distinction between facts and opinionmake a distinction between facts and opinion minimize unsupported judgments and inferencesreport all pertinent informationreport all pertinent informationpresent both negative and positive factsuse bias-free languageuse bias-free languageavoid emo

10、tional expressions, such as “amazing”, “tremendous”, etc.use impersonal styleuse impersonal styleavoid using a personal note.2. the passive construction2. the passive constructionactive: the company provide free medical care for all its employees and families.passive: free medical care is provided f

11、or all its employees and families.3. formalizing reports by using noun phrases3. formalizing reports by using noun phraseseg.we propose to sell directly to customers.revised:direct selling is proposed.we advise you to select your supplier carefully.revised: the careful selection of your supplier is a