AdvancedPowerPoint:WorkingwithSlideMastersNanShastry1IntroductionPowerPointisdesignedtohelpyouachieveaconsistentlookinyourslidepresentations.Youwantyouraudiencetofocusonthemessageandnotbedistractedbypoorandinconsistentdesignfromoneslidetothenext.2AboutTemplatesYouachievethisconsistencybyusingtemplates,orpre-designedslidepresentations,thatcoordinatebackgroundcolorsanddesigns,fontstylesandplacement,andothergraphicdesignelements.3AboutTemplatesAgoodcommonusefortemplatesisputtingaborderwiththecompany'snameandlogooneveryslideintheMasterlayout.4AboutTemplatesWhenyoufirstbeginusingPowerPoint,youshouldusethetemplatesthatcomewiththeprogram.5AboutTemplatesAsyoubecomeanexperiencedPowerPointuser,youmaywanttoexperimentbycreatingyourowntemplatesthatmeetyourspecificdesignrequirements.6CreatingaDesignTemplate7DoingitfromanExistingPPTCreatingyourowndesigntemplateisaseasyasmodifyingtheelementsofan

existingpresentationandsavingitasatemplate.Ifyoualreadyhaveapresentationyoufeelwillmakeanexcellenttemplateforotherpresentations…tosaveyourpresentationasatemplate,followthesesteps:8Step11.ChooseFile,SaveAs.9Step22.IntheSaveAsdialogbox,ChangetheSaveasTypetoDesignTemplate(*.pot).PowerPointautomaticallyswitchestothetemplatefolder.10Step211Step3&43.SupplyaFileName;forexample,MyTemplate(youdonotneedtoadd.pot).4.ChooseSave.12Now…Thenexttimeyouwanttobuildaslidepresentationbasedonthistemplate,simplychooseFile,New,andchoosethenameofyourcustomizedPowerPointtemplate.13ModifyingtheSlideMaster14Whatistheslidemaster?Everyslidepresentationisbasedonaslidemasterofsomesort.Theslidemasterdetermines,forexample,whichfontappearsoneachslideandhowitistobeformatted.15Tomodifyyourslidemaster,followthesesteps:ChooseView,Master,SlideMaster.PowerPointdisplaystheSlideMasterlayoutandeditingscreen16Tomodifyyourslidemaster…TheSlideMastereditingscreenhelpsyouchangetheoveralllookofyourpresentationandmaintainconsistencyfromslidetoslide.17TheSlideColorSchemeChooseFormat,SlideColorSchemetodisplaytheColorSchemedialogboxandtoselectapresetorcustomcombinationoftextandbackgroundcolors.18AddingClipartorOtherGraphicsYoucanfurthercustomizeyourmastertemplatebyaddingcliparttothebackgroundusingtheMSClipArtGalleryorotherfilesfromyourcomputer.19AddingClipartorOtherGraphicsHere,allI’vedoneistoaddsomeclipartasabackground“behind”thetextboxes,putthedateandfooterintheappropriateareasandchangedthefont.(3minuteswork.)20Step7WhenyouaresatisfiedwithyourchangestotheSlideMaster,clicktheClosebuttonontheMastertoolbar,orchooseView,Normaltoreturntothenormaltri-paneviewofyourslidepresentation.21ModifyingtheTitleMaster22IntroThetitleslideoftendiffersslightlyfromtheotherslidesinapresentationintermsoffontsize,locationofthetitleslideelements,andsoon.UnlessyouaremodifyingapresentationthatusesoneofPowerPoint'spredesignedtemplates,youmustfirstcreateaTitleMaster.Thefollowingstepsshowyouhowtocreateone…23Step1ChooseView,Master,SlideMastertoaccesstheSlideMastereditingview.24Step2ChooseInsert,NewTitleMaster;orpressCtrl+M.25UsingapredefinedTitleMasterIfyoualreadycreatedaTitleMasterorifyouareusingapredefinedPowerPointtemplatethatalreadycontainsaTitleMaster,simplychooseView,Master,TitleMaster.PowerPointdisplaystheTitleMastereditingscreen26Note:MakesureyouhavemodifiedtheSlideMasterbeforechangingtheTitleMaster.InitiallytheTitleMasterusesthesamefontsandotherattributesastheSlideMaster.27FinallyIfyoumodifiedtheSlideMasterfirst,perhapslittleneedstobechangedforthetitleslide.However,youmightmakethetitlefontlarger,positionitdifferently,oraddagraphicobjecttothescreen.Seewhatadifferencefontsizeandagraphicmakesonthetitlescreen…28SampleTitleMasterModification29SampleTitleMasterModification30ModifyingtheHandoutandNotesMastersInadditiontothepresentationitself,PowerPointenablesyoutomodifytheHandoutandNotesMasters.TomodifytheHandoutMaster,followthesesteps……31TheHandoutMasterChooseView,Master,HandoutMaster.PowerPointdisplaystheHandoutMastereditingscreen32OutlineViewChoosethenumberofslides(orOutlineview)youintendtoincludeoneachhandoutpagebyclickingaslidepositioningbuttonontheHandoutMastertoolbar.33TheHandoutMasterToolbarIftheHandoutMastertoolbardoesn'tappear,simplyright-clickanytoolbarwhentheModifyMasterwindowisopenandchooseHandoutMasterfromthelist.34ObjectModificationModify,reposition,ordeletetheHeader,Footer,Date,andPageAreatextboxes.35PrintDialogBoxYoucaneasilychangethenumberofslidestobeincludedinthehandoutsinthePrintdialogboxwhenyouactuallyprintthehandouts.36TheNotesMasterTheNotesMastercanbechangedbyfollowingthesesteps:ChooseView,Master,NotesMaster.PowerPointdisplaystheNotesMastereditingscreen37RepositionobjectsagainRepositionorresizetheslidearea,dependingonhowmuchareayouwantforthetext(notes).Modify,reposition,ordeletetheHeader,Footer,Date,andPageAreatextboxes.38TheNotesMaster39BackgroundsandColors?AlthoughyoucanchangethebackgroundcolorsandcolorschemesfortheHandoutandNotesMasters,youprobablywon'twantdoso.HandoutsandNotesareusuallyprinted,andbackgroundcolorsaren'tnecessaryordesired.Youcan,however,addagraphicelement,suchasacompanylogo,whichthenappearsoneachprintedpage.40GraphicManipulation––PartII41Tools42RasterImagesRasterimagesuseagrid,orraster,ofsmallsquaresknownaspixelstorepresentgraphics.Eachpixelinabitmapimagehasaspecificlocationandcolorvalueassignedtoit.Whenworkingwithbitmapimages,groupsofpixelsareeditedratherthanobjectsorshapes.43RasterImagesBecausetheyrepresentsubtlegradiationsofshadesandcolor,bitmapimagesarethemostcommonelectronicmediumforcontinuous-toneimages,suchasphotographs,etc.Bitmapimagesareresolution-dependent,inthattheyrepresentafixednumberofpixels.Asaresult,theycanappearjaggedandlosedetailiftheyarescaledon-screen,oriftheyareprintedatahigherresolutionthantheywerecreatedfor.44VectorVectorgraphicsconsistoflinesandcurvesdefinedbymathematicalobjectscalledvectors.Vectorsdescribegraphicsaccordingtotheirgeometriccharacteristics.Vectorobjectscanmoved,resized,orchangedwithoutlosingthequalityofthegraphic.45VectorVectorgraphicsareresolution-independent,inthattheyarenotdefinedbyafixednumberofpixelsandarethuslyautomaticallyscaledtoappearcrispandsharponanyoutputdeviceatanyresolution.Vectorgraphicsarethebestchoicefortypeandboldgraphics.46DifferencesTheimagetotheleftrepresentsthevisualdifferencesbetweenrasterandvectorwhenwezoomin.Theblackcircleinthebackgroundfeaturessuper-imposedclose-ups.Intheupperarea,youcanseea"pixelated"rasterclose-upoftheblackcircleascomparedwithacrisp,vectorclose-updirectlybelowit.

47AnotherExample:Raster(MSPaint)48AnotherExample:Vector(VisioProfessional)49Flatvs.Perspective50ShadingforIllusionofLightandDarkSpacesLightDark51AddingaHorizonLineforDepthLightDarkHorizonLine52CreatingGraphicsWithMicrosoft(c)PowerPointMakesureyoucanseetheDrawingANDt