1、單擊此處編輯母版標題樣式,單擊此處編輯母版副標題樣式,1,1,國際商務函電實務,International Business Correspondence Practice,Part Two Business Correspondence Writing Practice,第二部 商務函電寫作實務,Page 2,國際商務函電實務,Project 8,Page 3,Urging Payment （催款催證）,國際商務函電實務,Lead In（導入）,To reach the goal of the project, the following knowledge and talents are

2、required: A good awareness of payment methods, especially T/T, collection and L/C. Good skills in writing such business letters and faxes for urging payment or opening L/C. Good English in expression and grammar.,During the process of implementing contract, for the seller, one of the necessary steps

3、 is to urge the buyer to make payment or establish L/C according to the terms of payment. As stipulated in the contract, the buyer shall make payment or establish L/C on time, but sometimes they may be delayed for various reasons. In order to collect the payment safely and promptly, the seller has t

4、o urge the buyer to expedite payment or opening L/C.,Page 4,Project 8 Urging Payment,Aims and Demands（學習目標）,To know the importance of urging payment or opening L/C and know when to write such letters or faxes; To master the strategies and contents for writing such correspondence; To master some typi

5、cal sentence patterns and expressions on the matter.,Personal quality,Skills,Knowledge,To write business letters and faxes for urging payment or opening L/C with correct strategies; To write such correspondence with the essential components in the correct formats and layouts; To master the skills of

6、 correctly translating such letters and faxes from Chinese into English and vice versa.,To train the talents of discovery or exploratory learning, trying to find out the rules and / or the strategies for reaching the goal of the jobs in the project; To train to learn how to communicate and cooperate

7、 with your companions or co-workers.,Page 5,Project 8 Urging Payment,Page 6,Difficulties and Focuses（難點和重點）,To write such business letters and faxes for urging payment or opening L/C with correct strategies;,To master some typical sentence patterns and expressions to translate the messages in the pr

8、oject jobs skillfully and correctly;,To write such letters and faxes with the essential components in the correct formats and layouts;,To train to know discovery or exploratory learning, trying to find out rules and / or strategies for reaching the goal of the jobs in the project;,To train to learn

9、how to communicate and cooperate with your companions or co-workers.,Project 8 Urging Payment,Case Study（案例學習）,Page 7,There are two cases in this project. One is to urge payment on T/T basis and the other is to urge establishment of L/C. In both cases, such written communication should sound persuas

10、ive, effective, correct, cordial, sincere and courteous.,Project 8 Urging Payment,Case 8.1 Urging Payment by T/T,Page 8,Situation:,The buyer Johnson & Johnson Textiles Co. Ltd. and the seller Linfeng Import and Export Co. Ltd. have signed the contract, which states that the buyer shall pay 30% of th

11、e total value by T/T in advance with order and the balance is to be paid against the copy of the B/L.,Project 8 Urging Payment,Page 9,Situation:,Since the counter sample has been approved by the buyer and the production of the trousers is approaching, the seller thinks it is necessary to write to th

12、e buyer for urging a prompt payment. You are required as the seller to draft a fax to this effect. In reply, the buyer sends a fax and states that 30% of the proceeds has been remitted by T/T to the sellers account and requires the seller to pay a careful execution of the order and to guarantee punc

13、tual delivery. Please draft the reply by fax for the buyer.,Project 8 Urging Payment,Case 8.1 Urging Payment by T/T,Page 10,In-class Presentation:,Students are required to present their faxes in class, showing what you have learned about urging an effective payment.,Project 8 Urging Payment,Case 8.1

14、 Urging Payment by T/T,Page 11,Reference files:,The following is the reference of sellers fax of urging payment and buyers fax reply for the case. Please read them carefully and compare them with your drafts, rewriting parts of them when you feel necessary. Pay attention to the fact that there are p

15、robably some mistakes or errors in them and you should find them out.,Project 8 Urging Payment,Case 8.1 Urging Payment by T/T,Page 12,Sellers fax of urging payment,Project 8 Urging Payment,Case 8.1 Urging Payment by T/T,Page 13,Buyers fax reply,Project 8 Urging Payment,Case 8.1 Urging Payment by T/T

16、,c & D,Consideration and Discussion（思考與討論）,Project 8 Urging Payment,Page 15,Consideration and Discussion（思考與討論）,1.What are the moves or strategies in composing a fax for urging payment or opening L/C? 2.Are there any wrong parts or missing parts in the format of the fax? Please find them out. 3.Do y

17、ou think there are any wrong expressions in grammar or style and how to improve them? 4.Are there any necessary improvements for the business practice in the fax? What do you think about them?,Project 8 Urging Payment,Page 16,Consideration and Discussion（思考與討論）,Strategies for urging payment When wri

18、ting a fax or an email for urging payment or opening L/C, the following parts and particulars are usually contained: 1. Referring to the covering goods and the number of the sales confirmation or the order 2. Pointing out the unfavorable facts or the reasons involved and urging payment or opening the relevant L/C 3. Drawing applicants attention to the stipulations contracted when opening L/C 4. Making Promise, encouragement and expectation of a prompt confirmation,Project 8 Urging Payment,Page 17,Consideration and Discussion（思考與討論）,Strategies for reply to urging