AdvancedPowerPoint:WorkingwithSlideMastersNanShastry1AdvancedPowerPoint:WorkingwIntroductionPowerPointisdesignedtohelpyouachieveaconsistentlookinyourslidepresentations.Youwantyouraudiencetofocusonthemessageandnotbedistractedbypoorandinconsistentdesignfromoneslidetothenext.2IntroductionPowerPointisdesiAboutTemplatesYouachievethisconsistencybyusingtemplates,orpre-designedslidepresentations,thatcoordinatebackgroundcolorsanddesigns,fontstylesandplacement,andothergraphicdesignelements.3AboutTemplatesYouachievethiAboutTemplatesAgoodcommonusefortemplatesisputtingaborderwiththecompany'snameandlogooneveryslideintheMasterlayout.4AboutTemplatesAgoodcommonuAboutTemplatesWhenyoufirstbeginusingPowerPoint,youshouldusethetemplatesthatcomewiththeprogram.5AboutTemplatesWhenyoufirstAboutTemplatesAsyoubecomeanexperiencedPowerPointuser,youmaywanttoexperimentbycreatingyourowntemplatesthatmeetyourspecificdesignrequirements.6AboutTemplatesAsyoubecomeaCreatingaDesignTemplate7CreatingaDesignTemplate7DoingitfromanExistingPPTCreatingyourowndesigntemplateisaseasyasmodifyingtheelementsofan

existingpresentationandsavingitasatemplate.Ifyoualreadyhaveapresentationyoufeelwillmakeanexcellenttemplateforotherpresentations…tosaveyourpresentationasatemplate,followthesesteps:8DoingitfromanExistingPPTCStep11.ChooseFile,SaveAs.9Step11.ChooseFile,SaveAs.Step22.IntheSaveAsdialogbox,ChangetheSaveasTypetoDesignTemplate(*.pot).PowerPointautomaticallyswitchestothetemplatefolder.10Step22.IntheSaveAsdialogStep211Step211Step3&43.SupplyaFileName;forexample,MyTemplate(youdonotneedtoadd.pot).4.ChooseSave.12Step3&43.SupplyaFileNamNow…Thenexttimeyouwanttobuildaslidepresentationbasedonthistemplate,simplychooseFile,New,andchoosethenameofyourcustomizedPowerPointtemplate.13Now…ThenexttimeyouwanttoModifyingtheSlideMaster14ModifyingtheSlideMaster14Whatistheslidemaster?Everyslidepresentationisbasedonaslidemasterofsomesort.Theslidemasterdetermines,forexample,whichfontappearsoneachslideandhowitistobeformatted.15Whatistheslidemaster?EveryTomodifyyourslidemaster,followthesesteps:ChooseView,Master,SlideMaster.PowerPointdisplaystheSlideMasterlayoutandeditingscreen16Tomodifyyourslidemaster,fTomodifyyourslidemaster…TheSlideMastereditingscreenhelpsyouchangetheoveralllookofyourpresentationandmaintainconsistencyfromslidetoslide.17Tomodifyyourslidemaster…TheSlideColorSchemeChooseFormat,SlideColorSchemetodisplaytheColorSchemedialogboxandtoselectapresetorcustomcombinationoftextandbackgroundcolors.18TheSlideColorSchemeChooseFAddingClipartorOtherGraphicsYoucanfurthercustomizeyourmastertemplatebyaddingcliparttothebackgroundusingtheMSClipArtGalleryorotherfilesfromyourcomputer.19AddingClipartorOtherGraphiAddingClipartorOtherGraphicsHere,allI’vedoneistoaddsomeclipartasabackground“behind”thetextboxes,putthedateandfooterintheappropriateareasandchangedthefont.(3minuteswork.)20AddingClipartorOtherGraphiStep7WhenyouaresatisfiedwithyourchangestotheSlideMaster,clicktheClosebuttonontheMastertoolbar,orchooseView,Normaltoreturntothenormaltri-paneviewofyourslidepresentation.21Step7WhenyouaresatisfiedwModifyingtheTitleMaster22ModifyingtheTitleMaster22IntroThetitleslideoftendiffersslightlyfromtheotherslidesinapresentationintermsoffontsize,locationofthetitleslideelements,andsoon.UnlessyouaremodifyingapresentationthatusesoneofPowerPoint'spredesignedtemplates,youmustfirstcreateaTitleMaster.Thefollowingstepsshowyouhowtocreateone…23IntroThetitleslideoftendifStep1ChooseView,Master,SlideMastertoaccesstheSlideMastereditingview.24Step1ChooseView,Master,SliStep2ChooseInsert,NewTitleMaster;orpressCtrl+M.25Step2ChooseInsert,NewTitleUsingapredefinedTitleMasterIfyoualreadycreatedaTitleMasterorifyouareusingapredefinedPowerPointtemplatethatalreadycontainsaTitleMaster,simplychooseView,Master,TitleMaster.PowerPointdisplaystheTitleMastereditingscreen26UsingapredefinedTitleMasteNote:MakesureyouhavemodifiedtheSlideMasterbeforechangingtheTitleMaster.InitiallytheTitleMasterusesthesamefontsandotherattributesastheSlideMaster.27Note:MakesureyouhavemodifiFinallyIfyoumodifiedtheSlideMasterfirst,perhapslittleneedstobechangedforthetitleslide.However,youmightmakethetitlefontlarger,positionitdifferently,oraddagraphicobjecttothescreen.Seewhatadifferencefontsizeandagraphicmakesonthetitlescreen…28FinallyIfyoumodifiedtheSliSampleTitleMasterModification29SampleTitleMasterModificatiSampleTitleMasterModification30SampleTitleMasterModificatiModifyingtheHandoutandNotesMastersInadditiontothepresentationitself,PowerPointenablesyoutomodifytheHandoutandNotesMasters.TomodifytheHandoutMaster,followthesesteps…31ModifyingtheHandoutandNoteTheHandoutMasterChooseView,Master,HandoutMaster.PowerPointdisplaystheHandoutMastereditingscreen32TheHandoutMasterChooseView,OutlineViewChoosethenumberofslides(orOutlineview)youintendtoincludeoneachhandoutpagebyclickingaslidepositioningbuttonontheHandoutMastertoolbar.33OutlineViewChoosethenumberTheHandoutMasterToolbar

IftheHandoutMastertoolbardoesn'tappear,simplyright-clickanytoolbarwhentheModifyMasterwindowisopenandchooseHandoutMasterfromthelist.34TheHandoutMasterToolbarIfObjectModificationModify,reposition,ordeletetheHeader,Footer,Date,andPageAreatextboxes.35ObjectModificationModify,repPrintDialogBoxYoucaneasilychangethenumberofslidestobeincludedinthehandoutsinthePrintdialogboxwhenyouactuallyprintthehandouts.36PrintDialogBoxYoucaneasilyTheNotesMasterTheNotesMastercanbechangedbyfollowingthesesteps:ChooseView,Master,NotesMaster.PowerPointdisplaystheNotesMastereditingscreen37TheNotesMasterTheNotesMastRepositionobjectsagainRepositionorresizetheslidearea,dependingonhowmuchareayouwantforthetext(notes).Modify,reposition,ordeletetheHeader,Footer,Date,andPageAreatextboxes.38RepositionobjectsagainReposiTheNotesMaster39TheNotesMaster39BackgroundsandColors?AlthoughyoucanchangethebackgroundcolorsandcolorschemesfortheHandoutandNotesMasters,youprobablywon'twantdoso.HandoutsandNotesareusuallyprinted,andbackgroundcolorsaren'tnecessaryordesired.Youcan,however,addagraphicelement,suchasacompanylogo,whichthenappearsoneachprintedpage.40BackgroundsandColors?AlthougGraphicManipulation–PartII41GraphicManipulation–PartIITools42Tools42RasterImagesRasterimagesuseagrid,orraster,ofsmallsquaresknownaspixelstorepresentgraphics.Eachpixelinabitmapimagehasaspecificlocationandcolorvalueassignedtoit.Whenworkingwithbitmapimages,groupsofpixelsareeditedratherthanobjectsorshapes.43RasterImagesRasterimagesuseRasterImagesBecausetheyrepresentsubtlegradiationsofshadesandcolor,bitmapimagesarethemostcommonelectronicmediumforcontinuous-toneimages,suchasphotographs,etc.Bitmapimagesareresolution-dependent,inthattheyrepresentafixednumberofpixels.Asaresult,theycanappearjaggedandlosedetailiftheyarescaledon-screen,oriftheyareprintedatahigherresolutionthantheywerecreatedfor.44RasterImagesBecausetheyreprVectorVectorgraphicsconsistoflinesandcurvesdefinedbymathematicalobjectscalledvectors.Vectorsdescribegraphicsaccordingtotheirgeometriccharacteristics.Vectorobjectscanmoved,resized,orchangedwithoutlosingthequalityofthegraphic.45VectorVectorgraphicsconsistVectorVectorgraphicsareresolution-independent,inthattheyarenotdefinedbyafixednumberofpixelsandarethuslyautomaticallyscaledtoappearcrispandsharponanyoutputdeviceatanyresolution.Vectorgraphicsarethebestchoicefortypeandboldgraphics.

46VectorVectorgraphicsareresoDifferencesTheimagetotheleftrepresentsthevisualdifferencesbetweenrasterandvectorwhenwezoomin.Theblackcircleinthebackgroundfeaturessuper-imposedclose-ups.Intheupperarea,youcanseea"pixelated"rasterclose-upoftheblackcircleascomparedwithacrisp,vectorclose-updirectlybelowit.

47DifferencesTheimagetotheleAnotherExample:Raster

(MSPaint)48AnotherExample:Raster

(MSPAnotherExample:Vector

(VisioProfessional)49AnotherExample:Vector

(VisioFlatvs.Perspective50Flatvs.Perspective50ShadingforIllusionofLightandDarkSpacesLightDark51ShadingforIllusionofLightAddingaHorizonLineforDepthLightDarkHorizonLine52AddingaHorizonLineforDeptCreatingGraphicsWith

Microsoft(c)PowerPointMakesureyoucanseetheDrawingANDthePictureToolbars.53CreatingGraphicsWith

MicrosTheToolbarsandtheirFunctions:54TheToolbarsandtheirFunctioTheToolbarsandtheirFunctions:55TheToolbarsandtheirFunctioThePictureToolbarsandItsFunctions:56ThePictureToolbarsandItsFCropping57Cropping57Watermarking58Watermarking58TheDrawingToolbarandItsFunctions:59TheDrawingToolbarandItsFuGreyScaling60GreyScaling60Mirroring61Mirroring613DEffects623DEffects62ShadowandFillEffectsonObjects63ShadowandFillEffectsonObjEffectsonTextThisisFLATText.ThisisShadedText.Thisis

shadowedText.ThisisROTATEDText.64EffectsonTextThisisFLATTeFontUseModernFonts:BoxedInAgencyFBCenturyGothicCluffHMKBoldCornerstoneVTCoronaOLDERFonts:TimesNewRomanArialVerdanaBritannicBoldComicSansMS65FontUseModernFonts:OLDERFonBackgrounds&TemplatesGradientFillTextureFillPatternFillPictureFill66Backgrounds&TemplatesGradienFindingArt:Startwithwhatisavailabletoyou.MSDesignGalleryLive67FindingArt:StartwithwhatisFindingArt:AccepttheEULA.Findwhatyouneed.Download.Insert.Manipulate.68FindingArt:AccepttheEULA.68EULA:EndUserLicenseAgreement69EULA:EndUserLicenseAgreemeSearchandFind:70SearchandFind:70DownloadManyatOnce:71DownloadManyatOnce:71AdvancedPowerPoint:WorkingwithSlideMastersNanShastry72AdvancedPowerPoint:WorkingwIntroductionPowerPointisdesignedtohelpyouachieveaconsistentlookinyourslidepresentations.Youwantyouraudiencetofocusonthemessageandnotbedistractedbypoorandinconsistentdesignfromoneslidetothenext.73IntroductionPowerPointisdesiAboutTemplatesYouachievethisconsistencybyusingtemplates,orpre-designedslidepresentations,thatcoordinatebackgroundcolorsanddesigns,fontstylesandplacement,andothergraphicdesignelements.74AboutTemplatesYouachievethiAboutTemplatesAgoodcommonusefortemplatesisputtingaborderwiththecompany'snameandlogooneveryslideintheMasterlayout.75AboutTemplatesAgoodcommonuAboutTemplatesWhenyoufirstbeginusingPowerPoint,youshouldusethetemplatesthatcomewiththeprogram.76AboutTemplatesWhenyoufirstAboutTemplatesAsyoubecomeanexperiencedPowerPointuser,youmaywanttoexperimentbycreatingyourowntemplatesthatmeetyourspecificdesignrequirements.77AboutTemplatesAsyoubecomeaCreatingaDesignTemplate78CreatingaDesignTemplate7DoingitfromanExistingPPTCreatingyourowndesigntemplateisaseasyasmodifyingtheelementsofan

existingpresentationandsavingitasatemplate.Ifyoualreadyhaveapresentationyoufeelwillmakeanexcellenttemplateforotherpresentations…tosaveyourpresentationasatemplate,followthesesteps:79DoingitfromanExistingPPTCStep11.ChooseFile,SaveAs.80Step11.ChooseFile,SaveAs.Step22.IntheSaveAsdialogbox,ChangetheSaveasTypetoDesignTemplate(*.pot).PowerPointautomaticallyswitchestothetemplatefolder.81Step22.IntheSaveAsdialogStep282Step211Step3&43.SupplyaFileName;forexample,MyTemplate(youdonotneedtoadd.pot).4.ChooseSave.83Step3&43.SupplyaFileNamNow…Thenexttimeyouwanttobuildaslidepresentationbasedonthistemplate,simplychooseFile,New,andchoosethenameofyourcustomizedPowerPointtemplate.84Now…ThenexttimeyouwanttoModifyingtheSlideMaster85ModifyingtheSlideMaster14Whatistheslidemaster?Everyslidepresentationisbasedonaslidemasterofsomesort.Theslidemasterdetermines,forexample,whichfontappearsoneachslideandhowitistobeformatted.86Whatistheslidemaster?EveryTomodifyyourslidemaster,followthesesteps:ChooseView,Master,SlideMaster.PowerPointdisplaystheSlideMasterlayoutandeditingscreen87Tomodifyyourslidemaster,fTomodifyyourslidemaster…TheSlideMastereditingscreenhelpsyouchangetheoveralllookofyourpresentationandmaintainconsistencyfromslidetoslide.88Tomodifyyourslidemaster…TheSlideColorSchemeChooseFormat,SlideColorSchemetodisplaytheColorSchemedialogboxandtoselectapresetorcustomcombinationoftextandbackgroundcolors.89TheSlideColorSchemeChooseFAddingClipartorOtherGraphicsYoucanfurthercustomizeyourmastertemplatebyaddingcliparttothebackgroundusingtheMSClipArtGalleryorotherfilesfromyourcomputer.90AddingClipartorOtherGraphiAddingClipartorOtherGraphicsHere,allI’vedoneistoaddsomeclipartasabackground“behind”thetextboxes,putthedateandfooterintheappropriateareasandchangedthefont.(3minuteswork.)91AddingClipartorOtherGraphiStep7WhenyouaresatisfiedwithyourchangestotheSlideMaster,clicktheClosebuttonontheMastertoolbar,orchooseView,Normaltoreturntothenormaltri-paneviewofyourslidepresentation.92Step7WhenyouaresatisfiedwModifyingtheTitleMaster93ModifyingtheTitleMaster22IntroThetitleslideoftendiffersslightlyfromtheotherslidesinapresentationintermsoffontsize,locationofthetitleslideelements,andsoon.UnlessyouaremodifyingapresentationthatusesoneofPowerPoint'spredesignedtemplates,youmustfirstcreateaTitleMaster.Thefollowingstepsshowyouhowtocreateone…94IntroThetitleslideoftendifStep1ChooseView,Master,SlideMastertoaccesstheSlideMastereditingview.95Step1ChooseView,Master,SliStep2ChooseInsert,NewTitleMaster;orpressCtrl+M.96Step2ChooseInsert,NewTitleUsingapredefinedTitleMasterIfyoualreadycreatedaTitleMasterorifyouareusingapredefinedPowerPointtemplatethatalreadycontainsaTitleMaster,simplychooseView,Master,TitleMaster.PowerPointdisplaystheTitleMastereditingscreen97UsingapredefinedTitleMasteNote:MakesureyouhavemodifiedtheSlideMasterbeforechangingtheTitleMaster.InitiallytheTitleMasterusesthesamefontsandotherattributesastheSlideMaster.98Note:MakesureyouhavemodifiFinallyIfyoumodifiedtheSlideMasterfirst,perhapslittleneedstobechangedforthetitleslide.However,youmightmakethetitlefontlarger,positionitdifferently,oraddagraphicobjecttothescreen.Seewhatadifferencefontsizeandagraphicmakesonthetitlescreen…99FinallyIfyoumodifiedtheSliSampleTitleMasterModification100SampleTitleMasterModificatiSampleTitleMasterModification101SampleTitleMasterModificatiModifyingtheHandoutandNotesMastersInadditiontothepresentationitself,PowerPointenablesyoutomodifytheHandoutandNotesMasters.TomodifytheHandoutMaster,followthesesteps…102ModifyingtheHandoutandNoteTheHandoutMasterChooseView,Master,HandoutMaster.PowerPointdisplaystheHandoutMastereditingscreen103TheHandoutMasterChooseView,OutlineViewChoosethenumberofslides(orOutlineview)youintendtoincludeoneachhandoutpagebyclickingaslidepositioningbuttonontheHandoutMastertoolbar.104OutlineViewChoosethenumberTheHandoutMasterToolbar

IftheHandoutMastertoolbardoesn'tappear,simplyright-clickanytoolbarwhentheModifyMasterwindowisopenandchooseHandoutMasterfromthelist.105TheHandoutMasterToolbarIfObjectModificationModify,reposition,ordeletetheHeader,Footer,Date,andPageAreatextboxes.106ObjectModificationModify,repPrintDialogBoxYoucaneasilychangethenumberofslidestobeincludedinthehandoutsinthePrintdialogboxwhenyouactuallyprintthehandouts.107PrintDialogBoxYoucaneasilyTheNotesMasterTheNotesMastercanbechangedbyfollowingthesesteps:ChooseView,Master,NotesMaster.PowerPointdisplaystheNotesMastereditingscreen108TheNotesMasterTheNotesMastRepositionobjectsagainRepositionorresizetheslidearea,dependingonhowmuchareayouwantforthetext(notes).Modify,reposition,ordeletetheHeader,Footer,Date,andPageAreatextboxes.109RepositionobjectsagainReposiTheNotesMaster110TheNotesMaster39BackgroundsandColors?AlthoughyoucanchangethebackgroundcolorsandcolorschemesfortheHandoutandNotesMasters,youprobablywon'twantdoso.HandoutsandNotesareusuallyprinted,andbackgroundcolorsaren'tnecessaryordesired.Youcan,however,addagraphicelement,suchasacompanylogo,whichthenappearsoneachprintedpage.111BackgroundsandColors?AlthougGraphicManipulation–PartII112GraphicManipulation–PartIITools113Tools42RasterImagesRasterimagesuseagrid,orraster,ofsmallsquaresknownaspixelstorepresentgraphics.Eachpixelinabitmapimagehasaspecificlocationandcolorvalueassignedtoit.Whenworkingwithbitmapimages,groupsofpixelsareeditedratherthanobjectsorshapes.114RasterImagesRasterimagesuseRasterImagesBecausetheyrepresentsubtlegradiationsofshadesandcolor,bitmapimagesarethemostcommonelectronicmediumforcontinuous-toneimages,suchasphotographs,etc.Bitmapimagesareresolution-dependent,inthattheyrepresentafixednumberofpixels.Asaresult,theycanappearjaggedandlosedetailiftheyarescaledon-screen,oriftheyareprintedatahigherresolutionthantheywerecreatedfor.115RasterImagesBecausetheyreprVectorVectorgraphicsconsistoflinesandcurvesdefinedbymathematicalobjectscalledvectors.Vectorsdescribegraphicsaccordingtotheirgeometriccharacteristics.Vectorobjectscanmoved,resized,orchangedwithoutlosingthequalityofthegraphic.116VectorVectorgraphicsconsistVectorVectorgraphicsareresolution-independent,inthattheyarenotdefinedbyafixednumberofpixelsandarethuslyautomaticallyscaledtoappearcrispandsharponanyoutputdeviceatanyresolution.Vectorgraphicsarethebestchoicefortypeandboldgraphics.

117VectorVectorgraphicsareresoDifferenc