轉2005年考研英語之應用文寫作

一便函或備忘錄（InformalLettersorMemos）

便函和備忘錄通常用于公司內部傳遞信息，將實情、信息、觀察資料等進行傳閱。便函和備

忘錄包括如下固定格式：

Date：（日期，如September12,2001）

To：（收文人,如AllFaculty）

From：（發文人，如JimB.Hardemann）

Subject：（事由，如FacultyMeeting）

寫作特點：

1在date,to,from,subject字樣后填上相應的內容。

2在上述字樣下面空兩行寫正文。

3不用稱呼和結尾禮詞。

發文人的姓名首字母寫在與正文末行空一行的地方。

【例一】

TO:HenrySmith,SalesManager

FROM:JackWong,PersonnelManager

DATE:May4,2000

SUBJECT:ApplicantsforSalesPost

Attachedaretheresumesandcertificatesoffourapplicantswhohaveappliedforyourdepartment

position.

Pleaseevaluatetheseapplicantsandthenrecommendpeopleyouwanttointerviewtome.Assoon

asIhavethenames,Iwillmakearrangementfortheinterviews.

J.W.

【例二】

To:TedFeng

Date:Oct.1st

From:PaulAndersson

Time:17:42

Topic:Delayofarrival

Paulcalledforyou,justafteryouhadleftwork.HemissedtheHightduetothebadweather.He

willnotarriveuntil5pmtodayonflightNo.JL608.Youarerequestedtomeethimattheairport

anddrivehimtoHolidayInn.Thismeansyouneedntwaitforhimatlunchtimetomorrow.To

makeuphewantstoinviteyoufordinner.

Nancy

二便箋(ShortNote)

便箋是一種簡短信函。它的形式比一般書信簡單，多使用非正式語體。寫便箋時要寫清楚以

下幾項：

(1)時間：即某月某日，如Feb.11,2001

(2)人名

⑶事由

注意月份的全拼及縮略形式。月份的縮略形式為：Jan.,Feb.,Mar.,Apr.,MayJune,July,

Aug.,Sept.,Oct.,Nov.,Dec.

[color=deepblue]【例一】

Wednesday,21stMarch

DearProf.Rainman,

rmsorryIcouldn，tmakeour11o'clockappointment.Prof.Wolf'slecturelasted

alotlongerthanIexpected.IcouldmeetyouinthelibraryReadingRoom4tomorrow

at10,ifthatisconvenientforyou.Ifnot,pleaseleaveanoteinmymailbox#

334,thisafternoon.

Thankyou,

Elizabeth

【例二】

2ndAugust

Ms.Zhao,

Afriendofyours,LiPing,madealongdistancecallfromXi'anthismorningwhile

youwentout.SheaskedyoutobookanairticketforShanghaiat9o'clock,August

5,andmakeareservationforhotelroomtonight.IamsorrythatIcan'tpasson

themessagetoyouinyourpresence,becauseIwasorderedtodosomethingurgent.

Seeyouthen.

Mary

【例三】

7:30a.m.

DearMr.David,

IverymuchregretIwasunabletoattendschoolthismorningowingtoasevereattack

ofillness.Iamenclosingherewithacertificatefromthedoctorwhoisattending

me,ashefearsitwillbeseveraldaysbeforeIshallbeabletoresumemystudy.

Itrustmyenforcedabsencewillnotgiveyouanyseriousinconvenience.

Sincerelyyours,

Peter

【例四】

8:30A.M.

DearPeter:

Ihavedoneallmythingshere.Isincerelythankyouforthetroubleyouhavetaken

formysake.Iamleavingforhomebytrainattwothisafternoon.Thisistosay

goodbyetoyou.Pleasekindlyremembermetoyourwife.

Yoursever,

Jack

【例五】

May2,2001

DearLucy,

Canyouthinkofasinglegoodreasonwhyyoushouldn，tspendnextweekendwithus?

rvejustbeenoutlookingatthegarden,andit'sbeautiful,you*111ikeit.

Also,ringoingtohaveayoungmanhere,afriendofAlva，s.HisnameisPeter

Groesbeck.Otherinformationyoucanfindoutforyourself.Bringyourbathingsuit,

wewillmeetyourusualSaturdaymorningtrain.

Affectionately,

AlanLiu

【例六】

July20,2001

Jack,

HerearethetwoticketsImentionedyesterdayfortheBeijingOperauFarewellTo

MyConcubine”.Youmaybringanybodyalongwithyou.Ihopeyou'11enjoyit.

XiaoZhang

【例七】

Mon.morning

MissLili,

OurPersonnelManager,Mr.Steward,willbeinShanghaionbusinessforfivedays.

PleasereserveaplaneticketfromBeijingtoShanghaionApril20forMr.Steward

andthensendittohisoffice,andcalltobookasingleroominHolidayInn,with

bath,fromApril20toApril24inclusive.Thankyouverymuch.

ZhangLi

【例八】

August13

Judy,

WritetoFrankforme.TellhimI'msorryhe'snotwel1andIwishhe，drecoversoon.

ProposeSeptember2lunchmeeting.

GiveBillacallandapologizetohim.Ican，tbeathisdaughter'sbirthdayparty

thiseveningbecauseofthetaskofreceivinganimportantdelegation.Wishhera

happybirthday.

Thanks.

D.H.

【例九】

Ted,

Isthereanywaywecouldmeetforlunchtoday?Ineedtoconsultyouaboutthe

receptionofNanyangIndustrialCo.,Ltd.TheywillopenanewbranchinPudongon

August8,nextThursday.

IthinkwehavetocanceltheappointmentwithMr.ZhangofBankofChina.Contact

meassoonaspossible.

HohnnyHwang

2001/8/15

【例十】

Babara,

PleasereserveadoubleroomandbathatHolidayInnforMrs.RobertAnselmiofEagle

SportsfromDecember3rdtoDecember6th.Theywillarrivetheeveningofthe3rd,

before6p.in.anddepartthe6thbefore11a.m.

Ifaroomisnotavailableforthatweekend,pleasemakeotherplans.Otherwiseplease

adviseherofthereservation.

Jasper

[例H~]

June5,2001

DearCarlos,

Aftergraduationisagreattimetohaveaparty.Beingatyourhouseisalwayslots

offun.Myparentswillbecoming,too.

Thanksfortheinvitation.

Yourfriend,

David(signed)

【例十二】

June5,2001

DearCarlos,

IwishIcouldattendyourgraduationparty.Iknowitwillbelotsoffun.

Unfortunatelymyparentshavealreadyinvitedseveralofourrelativesoverfora

celebration.IwonderifyoucouldcomeonSaturdayeveningsoyoucantellmeall

abouttheparty.

Yourfriend,

David(signed)

【例十三】

June15,2001

DearAuntAlice,

Thesweateryouknittedformeformygraduationissoftandwarmandbeautiful.

Itmatchesperfectlytheskirtmothermadeforme.Howthoughtfulbothofyouwere.

Thankyousomuch.

Love,

Cindy(signed)

【例十四】

July20,2001

DearMr.andMrs.Pacini,

Thankyouverymuchforlettingmespendlastweekendatyourhousewhilemyparents

wereoutoftown.Ihadagreattimeatthebaseballgame.

Ireallyenjoyedmyself.IhopethatTomcanspendaweekendwithmesoon.

Sincerely,

MattBrendan(signed)

【例十五】

Oct.4

Susan,

IamsorrytohavetotellyouthatIshallnotbeabletocometotheparty,because

Ihaveabadcold.Idohopeyouhaveagoodtime.

FeiHong

【例十六】

Bill,

PleaseletmehaveassoonaspossibletheinformationaboutyourflightstoCanada

bynextweek.Thanks.

SunXiaocheng

【例十七】

DearLiMengandYaKun,

ManythanksforyourkindinvitationtodinneronOct.2nd.DavidandIacceptwith

pleasure.

Cathy

【例十八】

DearMrs.Teresa,

AMr.MohammedwhorecentlyarrivedfromIranwishestoseeyou.Youarerequested

toringhimupanytimetomorroweveningfrom6:00to9:00at401-6646,ext.2246.

Lisa

【例十九】

DearMr.Brown,

IbegtoinformyouthatIshallbeunabletoattendclassestomorrowowingto

importantbusinessinmyfamily.

Ishallbeverymuchobligedifyouwillgrantmemyapplication.

XiaoMei

三通知（Announcement）

通知一般公布即將發生或已經發生之事，如宣布舉行各種比賽，放映電影或錄像，舉辦晚會,

召開研討會等等。通知的格式可按書信或備忘錄的形式寫出，一般應至少包含以下幾部分內

容：⑴贈（2）地點（3）活動（1）其他細節

【例一】ANNOUNCEMENTLectureonTwentiethcenturyAmericanLiterature

Speaker:Mr.RobertWoo

Time:October28,2000

Place:Room504,AudioVisualCenter

Mr.RobertWoo,ProfessorofEnglishlanguageandliteratureandDirectorofthe

InstituteforSinoAmericanStudiesatForeignLanguagesUniversity,specialized

inthestudyoftheAmericanliteraturedevelopment.Teachersandstudentsofthe

EnglishDepartmentarewarmlywelcome.

EnglishDepartmentOffice

【例二】Announcement

Owingtothespeedyexpansionofourbusiness,wefinditnecessarytoremoveour

departmentstoretomorespaciouspremises.Webegtoinformourcustomersthaton

andafterMayDay,weshallbeat103ShanghaiRoad.Youarewarmlywelcometoour

newaddress.

【例三】Announcement

TheluxurycruisebustoDallas,BatonRouge,andAtlantaisscheduledtoarrive

inDallasat1:45thisafternoon.Therewillbeafifteenminutereststopatthat

time.WewillhaveathirtyminutedinnerstopinBatonRougeat6:45forthoseof

youwhoarecontinuingontoAtlanta.WeshouldarriveinAtlantaat1:45tomorrow

morning.Pleaserememberthenumberofyourbusforreboarding.Thatnumberis3224.

Thankyoufortravelingwithus.Haveapleasanttrip!

【例四】BUSTOUR

WearearrangingforabustourtotheSummerPalaceonthisSATURDAY,24thSeptember.

ThebuswilldepartfromtheBeijingHotelshortlyafter8:30a.m.andwillreturn

around6p.m.,intimefordinnerattheHotel.LunchwillbeservedatListening

totheOriolesSingingRestaurantintheSummerPalace.Therewillbequickstops

atHaidianFreeMarketandBeijingZooonourwayback.Ifyouwouldliketojoin

us,pleaseplaceyournameonthesheetontheNoticeBoard,ortellMr.WangHuaide

orXiaoLiuatthefrontdesk,andmeetinthelobbyat8:30a.m.,SATURDAY,24th

September.

Cordiallyyours,(Signature)

HuWendi,TourGuide

【例五】ANNOUNCEMENT

Becauseoftheraintheswimmingcompetitionwi11notbeheldattheNewTownSwimming

Poolasplanned.ItwillbeheldattheJacksonSportsCenter.Buseswillbeleaving

schoolat10totakeyoutotheCenter.It'sabouta15-minuteride.Youwillbe

returningtoschoolat3:15intimetocatchyourusualbuseshome.

SportsOffice

四事務信函（BusinessLetters）

事務信函概述

不同的事務信函要達到的目的各不相同，例如求職信、拒聘信、

詢問信、投訴信等等。事務信函書寫的好壞關系到事務洽談的成敗。因此，寫事務信函時，

要具有高超的駕馭語言的能力，按固定格式寫。

事務信函的格式由八個部分構成：

發信人公司名稱和地址（信頭）；收信人公司名稱和地址（信內地址）；稱呼；信體；結束語；

落款；發文編號；附言.

?信頭包括發信人所在單位的名稱、地址、郵政編碼、電話、電傳、電子郵件信箱及發信

日期，寫在信紙的右上方。

?信內地址包括收信人所在單位的名稱或收信人的地址，必須同左邊的空白處取齊，與信

頭間隔二行至四行的距離為佳。

?書信開頭客氣稱呼的方式取決于寫信人與收信人之間的關系。規范的稱呼通常是:DearSir,

DearMadam,DearMr.Smith,DearMissGreen,DearMrs.Brown,DearMs.Jane,Gentlemen（＞

?信的主體可由一段或多段組成，全從左邊空白處寫起或縮行二個字母至四個字母的距離。

?常用的書信結尾有：Yourstruly,Yourssincerely,Yourscordially,Yoursrespectfullyo

貿易關系用：Yourstruly,Yourssincerely

貿易及朋友關系用：Yourscordially

與上級關系用：Yoursrespectfully

給年長者或位尊者用：Yoursveryrespectfully

?落款時，寫信人必須在印刷體的名字上方簽上自己的姓名。

?發文編號：抄送人將姓名用小寫縮寫寫在簽名下方空一行處，以示對信件負責。

?附件用Enclosure標明。

五留學申請信(ApplicationforAdmittance)

留學和獎學金申請信中須寫明下列幾點：

(1)寫明申請學校和所學專業。

(2)提供申請人的個人資歷。

(3)索取申請學校相關的申請表等。

留學申請信

【例一】

PostOfficeBox2418

Branch28-5

PostCode100081

Beijing,P.R.C.

November12,1997

TheRegistrarofAdmission

TheGraduateSchoolof

thePennsylvaniaStateUniversity

U.S.A.16802

DearSir:

IamdeeplyinterestedinyourgraduateschoolintheDepartmentof

MechanicalEngineering,andplantoapplyforadmissionforthefallof1998.MyGPA

intheuniversitywas3.5,andIplantotakeTOEFLandGREinOctoberandDecember,

1997,respectively.

Pleasesendcatalogandapplicationformstome.Ishallbegreatlyappreciated.

Verytrulyyours,

WangYang

【例二】

DepartmentofAppliedPhysics

TsinghuaUniversity,100084

Beijing,China

Sept.11th,1999

RE:ApplyingforAdmittance

OfficeofGraduateAdmissions

BostonUniversity

Massachusetts,U.S.A.

DearSir,

IamwritinginthehopethatImayobtainanopportunitytofurthermystudyin

AppliedPhysicstowardMasterdegreeinyouruniversity.

MynameisLiJin,anundergraduatestudentoftheDepartmentofAppliedPhysics,

TsinghuaUniversity(China).Nextyearinthesummer,IwillgraduateandgetmyBS

degree.Iplantocontinuemystudyandresearchinthisfieldundertheinstructions

offirstclassprofessorsandinadynamicacademicatmosphere.IchoseBoston

Universitybecausethereareacongenialteamofresearchers,anarrayofdatabases

andresearchprojectsinyourschoolofPhysics.Ibelievemyinterestsareextremely

congruentwiththestrengthsoftheschool.Andmysolidacademicbackgroundwill

meetyourgeneralentrancerequirementsforgraduatestudy.

IwillappreciateitverymuchifyoucouldsendmetheGraduateApplicationForms,

theApplicationFormforScholarships/Assistantships,adetailedintroductionto

theSchoolofPhysics,andotherrelevantinformation.Mymailingaddressisshown

onthetopofthisletter.

Iamlookingforwardtohearingfromyousoon.

Sincerelyyours,

LiJin

【例三】

EnglishCollege

BeijingForeignLanguageUniversity

Beijing100083

P.R.China

June16,1999

OfficeofAdmission

HuntingtonUniversity

DearSir,

Thankyouforyourletterandtheapplicationforms.Enclosedyouwillfindthe

completedformsandthreechecks(80dollars)fortheapplicationfeeandthefirst

monthsrentfordormitory.Theadditional5dollarswillbedepositedatyourcollege.

Ishallappreciateanyfavorableactionyoumighttakeinadmittingmetoyourcollege

forthespringsemesterof1998.Iammostanxioustohearfromyousoon.

Sincerelyyours,

ZhaoPengfei

【例四】

DepartmentofFinanceandEconmics

ShanghaiJiaotongUniversity

Shanghai200043

May1,1999

GraduateSchool

OxfordUniversity

London

DearSir:

Thankyouforyouremailandkindoffer!Definitely,Iwouldliketotrytoapply

foravisaforthewinterquarter.IunderstandthatbothyouandProfessorBlack

havetriedveryhardtohelpmewithmysituationandIappreciateyourefforts.

Asitistruethatnobodyreallyknowswhythevisaofficersrefusecertainapplicants

andallowothers,Ihavebeentoldbyseveralsuccessfulvisareapplicantsthat

reapplyingwithanew120withaslightlydifferentofferfromtheUSschoolswould

help.Forexample,aslightincreaseinfinancialaidandsoon.Idon，tknowwhether

thisissomethingpossibleforyoutoconsiderformysituation.ButIwouldreally

appreciateifyoucouldconsidersomepossibilities.IknowthatIhavegivenyou

enoughtroubleandpleaseignoremyrequestifitistoodifficultforyoutodo.

Iwillsimplytrymybesttogetmyvisaandcometoyourschool.

Thanks!

Sincerelyyours,

LiuLiping

【例五】

DepartmentofElectronics

TianjingUniversity

Tianjing300005

P.R.China

April3,1998

GraduateSchool

UniversityofAlberta

Edmonton,Alberta

Canada

DearSir,

Enclosedismycompletedapplicationform.Ihavealsorequestedallmycredenti

alstobeforwardedtoyou.Theyshouldreachyoushortly.Iwouldliketoassure

youofmydeepintentiontoattendyourUndergraduateSchoolofBusiness

Administrationforthespringsemesterof1989.Isincerelyhopethatyouwill

processmyapplicationandexpeditemypapersatyourearliestconvenience.

Sincerelyyours,

FengJiming

【例六】

CommunicationDepartment

FudanUniversity

Shanghai200056

P.R.China

March23,2001

GraduateSchool

UniversityofToronto

Toronto,Ontario

DearSir,

Ihavejustreceivedfromyourofficeanapplicationformandinformationfor

internationalstudents.However,Ihavecompletedandsubmittedthesameformand

paidthe$25admission/eva1uationfeebefore.

Wouldyoupleasetellmeifmyapplicationandfeehavereachedyouoriftherecent

materialsweresenttomebymistake?

Thanksforyourassistance.

Yourssincerely,

LuanJinfu

【例七】

DepartmentofComputer

BeijingUniversity

Beijing100087

P.R.China

1stMay,2000

OfficeofAdmission

UniversityofAuckland

PrivateBagAuckland

NewZealand

DearSir,

IamgoingtograduatefromDepartmentofComputerinBeijingUniversityinJune

nextyear.IamveryeagertoentertheGraduateSchoolofyouruniversitynextfall

tostudyappliedcomputerforPh.D.degree.

Iwouldappreciateitverymuchifyouwouldsendmeagraduatecatalogofyour

universityandanyothernecessaryinformation,andalsoasetofapplicationforms

foradmission.Thankyouforyourkindassistance.

Sincerelyyours,

WangFeng

【例八】

DepartmentofAppliedMathematics

WuhanUniversity

Wuhan430000

P.R.China

March16,1999

OfficeofForeignAdmission

UniversityofWaterloo

Waterloo,Ontario

Canada

DearAdmissionOfficer:

IamXXX,theChineseapplicantwhodesirestopursuemyPh.D.studyinyour

honoredprogram.

IamverysorrytoinformyouthatIpresentlycannotaffordtheapplicationfee

youdemandbecauseofthefollowingreasons:

IThehighforeigncurrencyexchangerate,US$1=8.9RMB;

2.Myrelativelowmonthlyincome,about200RMB(equaltoonly$22);

3.TheextremelystrictlimitationinChinatoobtainforeigncurrency,esp.U.S.

Dollarinnearfuture.Accordingtocurrentforeigncurrencyregulation,only

citizenswhogetvisacanhaveatmost$2,000exchanged.

IgotexcellentscoresonTOEFL(63/62/67,total:640,May,1998)andGRE(V:700,

Q:800,A:800,total:2,300,Nov.5th,1998).MygraduateGPAis3.7.Isincerely

hopeyoucanconsidermysituationandreviewmyapplicationfirst.

Thanksalot.Yourkindnessisgreatlyappreciated.

Yourstruly,

FangLin

【例九】

DepartmentofChemicalEngineering

TsinghuaUniversity

Beijing100084

China

Jan.6,1994

OfficeofForeignAdmission

UniversityofBirmingham

P.0.Box363

BirminghamB152TT

U.K.

DearSir:

IwishtopursueadoctoraldegreeinChemicalEngineeringatyourinstitution.My

desireddateofentranceisfall,1994.Pleasesendmenecessaryapplicationforms

atyourearlyconvenience.

Ifpossible,IalsowishtoobtainagraduateassistantshipsothatImaysupport

myselfandobtainmorepracticalexperiencewhilepursuinggraduatestudy.

IobtainedmyB.E.(ChemicalEngineering)in1989andM.S.(ChemicalEngineering)

in1992fromTsinghuaUniversity.Atpresent,Iworkasateacheratthesame

university.

IhavetakentheTOEFLandreceivedascoreof607.IamgoingtotakeGREthiscoming

October.

Wouldyoupleasesendmetheapplicationformsforadmissionandfinancialsupport?

Thankyouverymuch.

Sincerelyyours,

HenryYu

六獎學金申請信(ApplicationsforScholarships)

【例一】

BeijingScienceandEngineeringUniversity

XueyuanSt.Beijing,100081

P.R.China

May15,2001

Chairman

Dept.ofElectronicsEngineering